Document Controller

September 11, 2024

BHA Construction Ltd

Port Laoise

FULL TIME

We are seeking a highly organized and detail-oriented Document Controller to join our team. The successful candidate will be responsible for managing and maintaining all project documentation, ensuring compliance with Building Control (Amendment) Regulations (BCAR) and utilizing project management software such as Procore. Experience with BCAR and Procore is a significant advantage.
Key Responsibilities:

Document Management: Maintain and control all project documents, ensuring they are properly stored, updated, and accessible to the relevant team members.
BCAR Compliance: Ensure all documentation complies with BCAR requirements, including inspection plans, certificates, and other regulatory documents.
Procore Administration: Utilize Procore to manage project documentation, track changes, and collaborate with internal and external stakeholders.
Data Entry & Reporting: Accurately input data and generate reports for project managers, clients, and regulatory authorities as required.
Quality Assurance: Regularly review documents for accuracy and completeness, and ensure that all documents meet the company's quality standards.
Coordination & Communication: Collaborate with project managers, subcontractors, and other stakeholders to ensure timely submission and distribution of documents.
Audit Preparation: Prepare documentation for audits and inspections, ensuring all necessary records are complete and accessible.
Document Version Control: Maintain version control and ensure all team members are working from the most current documents.
Archiving: Ensure all project documentation is archived properly for future reference in compliance with company policies and regulatory requirements.

Qualifications:

Proven experience as a Document Controller, preferably in the construction industry.
Familiarity with BCAR requirements and compliance processes.
Proficiency with Procore or similar project management software.
Strong organizational skills with a keen eye for detail.
Excellent written and verbal communication skills.
Ability to manage multiple tasks and prioritize effectively.
Strong computer skills, including proficiency in Microsoft Office Suite.
Knowledge of document management systems and best practices.
Ability to work both independently and as part of a team.