Document Controller / Construction Administrator

September 12, 2024

MultiRoofing Systems Ltd

Cork

FULL TIME

We require a Document Controller / Contract Administrator to join our team, the position will be site-based in Midleton, Co Cork.
The ideal candidate will have a strong document administrative background, and be experienced managing various administrative tasks in a changing environment. Experience in the construction industry would be beneficial.
Key Responsibilities

Oversee and manage the document management process for the project in compliance with all quality and Client requirements
Use of software and electronic documentation system as per project requirements.
Check documents for compliance with project requirements, and issuances of documents, update registers, and manage all incoming and outgoing documents.
Ensure all relevant documentation are maintained in the Electronic Document Management System.
Work directly with the project’s onsite team to ensure the smooth running of the project. Provide administrative support where required; scheduling internal meetings, recording decisions, creating workflows, preparing documentation, monitoring project progress, and coordinating quality controls.
Ensure the timely distribution of documents and drawings to project teams. Distribute drawing transmittals and submittals to the client.
Amend documents accurately, communicating and redistributing to relevant personnel where necessary.
Liaise with contractors and client regarding the management and distribution of essential documents.
Create templates for future use
Complete other administrative tasks to support the overall business which may arise.
Maintain confidentiality around sensitive information and terms of agreement.
Prepare ad-hoc reports on the project as required.
Awareness and understanding of applicable company procedures.

Requirements

2 plus years Document Control experience within regulated industries
Experience with document management systems.
Proficiency in MS Office
Well organised, self-motivated, excellent interpersonal and communication skills.
Construction-related experience would be beneficial.