Job Opportunities in India
September 11, 2024
Binni Construction Pvt Ltd
Silchar
FULL TIME
Office Liaison
Experience in a Construction Firm
Job Summary:
We are seeking a highly organized and efficient Office Liaison to act as a bridge between various departments, external vendors, and clients. The Office Liaison will ensure smooth communication and coordination across teams, handle office-related tasks, and facilitate the seamless operation of daily activities. This role is crucial in maintaining operational efficiency and fostering relationships both inside and outside the organization.
Key Responsibilities:
Pay: ₹12,000.00 - ₹30,000.00 per month
Application Question(s):
Job Summary:
We are seeking a highly organized and efficient Office Liaison to act as a bridge between various departments, external vendors, and clients. The Office Liaison will ensure smooth communication and coordination across teams, handle office-related tasks, and facilitate the seamless operation of daily activities. This role is crucial in maintaining operational efficiency and fostering relationships both inside and outside the organization.
Key Responsibilities:
- Communication & Coordination:
- Serve as the point of contact between internal teams, external vendors, and clients to relay information and resolve issues.
- Coordinate meetings, events, and appointments, ensuring all parties are informed and schedules are managed efficiently.
- Act as a liaison between management and staff to ensure smooth communication flow and resolve any issues promptly.
- Vendor & Client Relations:
- Establish and maintain relationships with vendors, suppliers, and service providers.
- Facilitate communication between the company and external clients, addressing inquiries or concerns in a timely manner.
- Manage contracts and agreements with vendors, ensuring compliance with company policies and standards.
- Administrative Support:
- Assist in office administrative tasks such as answering phone calls, managing emails, and processing incoming/outgoing correspondence.
- Help with the preparation of reports, presentations, and other office documents as needed.
- Ensure office supplies are stocked and manage inventory efficiently.
- Office Operations:
- Coordinate with different departments to streamline office operations, including facility management, maintenance requests, and technical support.
- Organize office logistics such as conference room bookings, catering for meetings, and visitor management.
- Ensure that office equipment is functioning properly and liaise with IT or maintenance teams for any repairs or replacements.
- Event Coordination:
- Assist in the planning and execution of company events, conferences, and meetings.
- Collaborate with internal teams and external partners to manage event logistics, including venue selection, scheduling, and communication.
- Handle guest arrangements, catering, and event materials to ensure smooth operations during events.
- Data Management & Reporting:
- Maintain accurate records of office expenses, vendor contracts, and communication logs.
- Prepare and submit reports on office operations, vendor performance, and other relevant metrics.
- Update and manage databases, ensuring that all information is current and accessible to the necessary departments.
- Problem-Solving & Issue Resolution:
- Address any office or operational issues that arise and work collaboratively to find timely solutions.
- Act as the first point of contact for resolving any disputes or concerns raised by staff or external partners.
- Work with management to improve processes and ensure the office environment runs smoothly.
- Compliance & Documentation:
- Ensure that all office operations comply with relevant regulations and company policies.
- Keep accurate records of all documents, ensuring confidentiality and compliance with data protection laws.
- Handle the filing and organization of contracts, agreements, and other essential office paperwork.
Pay: ₹12,000.00 - ₹30,000.00 per month
Application Question(s):
- Experience with a Construction Company is a must
- total work: 7 years (Preferred)
We regret to inform you that this job opportunity is no longer available
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