Job Opportunities in India
October 15, 2024
Vardaan Senior Living
FULL TIME
Account & Admin
Job Title: Accounts and Admin Officer
Department: Administration and Finance
Report To: Senior Manager
Job Summary:
The Accounts and Admin Officer will oversee financial operations and administrative activities within the senior living community. The individual will manage day-to-day financial records, handle billing, payroll, and ensure efficient coordination of administrative tasks to support the needs of the residents and staff.
Key Responsibilities:
Accounts/Finance Responsibilities:
Pay: From ₹25,000.00 per month
Schedule:
Department: Administration and Finance
Report To: Senior Manager
Job Summary:
The Accounts and Admin Officer will oversee financial operations and administrative activities within the senior living community. The individual will manage day-to-day financial records, handle billing, payroll, and ensure efficient coordination of administrative tasks to support the needs of the residents and staff.
Key Responsibilities:
Accounts/Finance Responsibilities:
- Billing and Invoicing:
- Prepare and issue invoices to residents and families for monthly rent, services, and other expenses.
- Manage resident account statements, ensuring timely collection of payments.
- Financial Record-Keeping:
- Maintain accurate and up-to-date financial records, including income, expenses, and accounts receivable/payable.
- Handle bookkeeping duties using accounting software (e.g., Tally, Quick Books).
- Monitor budgets and track expenses to ensure they are within allocated limits.
- Payroll Management:
- Process payroll for the staff, ensuring timely and accurate salary payments.
- Keep records of employee salaries, bonuses, and deductions (such as taxes, insurance, etc.).
- Vendor Management:
- Handle payments to vendors and service providers.
- Manage contracts with external suppliers, ensuring that all invoices are correctly processed and paid on time.
- Banking and Reconciliation:
- Perform monthly bank reconciliations to ensure accurate financial reporting.
- Handle cash management, including deposits, petty cash, and bank transactions.
- Financial Reporting:
- Prepare monthly, quarterly, and annual financial statements and reports for management.
- Assist in preparing for audits and work with external auditors during financial reviews.
- Office Management:
- Manage day-to-day administrative functions such as answering phones, handling correspondence, filing, and record-keeping.
- Ensure proper maintenance of office equipment and supplies.
- Coordinate with IT and maintenance teams for any technical or infrastructural issues.
- Resident Services Support:
- Maintain records of resident profiles, services provided, and other relevant information.
- Assist in coordinating resident admissions, discharges, and transfers.
- Ensure all resident inquiries and requests are handled promptly.
- Compliance and Documentation:
- Maintain and update records related to government compliance, licenses, insurance, and other regulatory requirements.
- Ensure that all documentation for residents and employees is properly stored and accessible.
- Human Resources Support:
- Maintain employee files, leave records, and contracts.
- Assist with recruitment and onboarding of new staff, including background checks and verification of credentials.
- Coordinate staff training programs and assist in managing performance reviews.
- Event and Meeting Coordination:
- Organize staff meetings, resident activities, and family events.
- Prepare meeting agendas, minutes, and follow-up on action items.
- Inventory Management:
- Maintain stock of office and medical supplies, ensuring timely replenishment.
- Oversee procurement and manage relationships with suppliers to get the best rates for supplies.
- Customer Service:
- Act as a point of contact for residents, families, and staff, handling queries, complaints, and requests efficiently and professionally.
- Provide assistance to residents and their families in understanding invoices and payments.
- Educational Requirements:
- Bachelor’s degree in accounting, business administration, or a related field.
- Certification in accounting software (preferred).
- Experience:
- 2-5 years of experience in accounting and administrative roles, preferably in healthcare, hospitality, or senior living.
- Experience in payroll processing and financial reporting.
- Skills:
- Proficiency in accounting software (e.g., Tally, Quick Books) and MS Office Suite (Excel, Word).
- Strong organizational and multitasking abilities.
- Attention to detail and accuracy in financial reporting.
- Excellent communication and interpersonal skills.
- Problem-solving skills and ability to handle confidential information with integrity.
- Full-time position in a senior living community.
- Interaction with residents, families, staff, vendors, and external service providers.
- Some weekend or evening work may be required for special events or financial deadlines.
- Timeliness and accuracy of billing and payroll processing.
- Proper maintenance of financial and resident records.
- Compliance with regulatory requirements and timely submission of reports.
- Resident and staff satisfaction in administrative and financial processes.
Pay: From ₹25,000.00 per month
Schedule:
- Day shift
- Tally: 1 year (Preferred)
We regret to inform you that this job opportunity is no longer available
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