Job Opportunities in Hong Kong
September 13, 2024
BASF East Asia Regional Headquarters Ltd.
Quarry Bay
OTHER
Administrative Assistant, Intermediates Asia Pacific
At BASF, we create chemistry for a sustainable future. We combine economic success with environmental protection and social responsibility. Our portfolio comprises six segments: Chemicals, Materials, Industrial Solutions, Surface Technologies, Nutrition & Care and Agricultural Solutions. BASF’s Asia Pacific regional headquarters is located in Hong Kong and had 300 employees by the end of 2023.
Objectives of the Position
You will:
Job Responsibilities
Requirements
Objectives of the Position
You will:
- Provide professional and administrative support to the Vice President, Intermediates Asia Pacific, ensuring smooth day-to-day office operation and interactions in accordance with company policy, procedures and guidelines
Job Responsibilities
- Provide professional secretarial and administrative support to the Vice President, Intermediates Asia Pacific by managing his calendar, scheduling appointments, and coordinating meetings, ensuring optimal time management and prioritization
- Assist with travel arrangements and logistics, including visa applications, flight bookings, accommodations, and expense reimbursements for the Vice President and his team
- Coordinate business meetings, manage calendars, handle travel management and expense claims, including provide professional advice and take necessary/emergency actions on the above arrangements on behalf of the Vice President when appropriate
- Coordinate and advise on travel and meeting arrangements for executives from other regions travelling to Asia
- Organize and maintain the Vice President’s correspondence, records, and filing system
- Ensure information security and handle confidential information, files, and materials appropriately
- Exercise reliable personal judgment with high sensitivity in dealing with visitors and calls at all levels
- Cascade Vice President’s messages/communication to relevant individuals and/or departments
- Prepare workshops and conferences, including logistics arrangement, budgeting and coordination
- Coordinate department internal related topics, such as social activities and contact lists updates
Requirements
- Bachelor’s degree in business administration/management or a related discipline
- Minimum 5 years of proven experience as a secretary/assistant to senior management, preferably with a multinational company background
- Proficiency in Microsoft Office Applications
- Proactive and self-motivated, with the ability to work independently and as part of a team
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively
- Proficiency in written and spoken English
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