Job Opportunities in Egypt
October 17, 2024
Maersk
القاهرة
Administration Assistant
Maersk is a global leader in integrated logistics and have been industry pioneers for over a century. Through innovation and transformation, we are redefining the boundaries of possibility, continuously setting new standards for efficiency, sustainability, and excellence.
At Maersk, we believe in the power of diversity, collaboration, and continuous learning and we work hard to ensure that the people in our organisation reflect and understand the customers we exist to serve.
With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.
Join us as we harness cutting-edge technologies and unlock opportunities on a global scale. Together, let's sail towards a brighter, more sustainable future with Maersk.
Key responsibility :
Support Maintenance and Repairs:
Assist in Real Estate and Facility Operations:
Ensure Compliance and Safety Standards:
Vendor Management:
Documentation and Reporting:
Communication and Coordination:
We are looking for:
Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.
We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com .
At Maersk, we believe in the power of diversity, collaboration, and continuous learning and we work hard to ensure that the people in our organisation reflect and understand the customers we exist to serve.
With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.
Join us as we harness cutting-edge technologies and unlock opportunities on a global scale. Together, let's sail towards a brighter, more sustainable future with Maersk.
Key responsibility :
Support Maintenance and Repairs:
- Assist in scheduling routine maintenance activities for equipment, office spaces, and building infrastructure.
- Coordinate with maintenance teams and external service providers to address repairs quickly and efficiently.
- Track maintenance logs to ensure compliance with service agreements and preventive maintenance schedules.
- Report any recurring issues or operational challenges to senior management.
Assist in Real Estate and Facility Operations:
- Assist in maintaining lease records, rental payments, and property documentation.
- Support space allocation and office layout planning for current staff and future growth.
- Ensure facility services (lighting, HVAC, etc.) are functioning efficiently and meet operational requirements.
- Coordinate with contractors for minor refurbishments or renovations as needed.
Ensure Compliance and Safety Standards:
- Help maintain up-to-date records related to health, safety, security, and environmental (HSSE) requirements.
- Conduct periodic checks to ensure adherence to company policies and legal regulations.
- Support the implementation of emergency procedures, including fire drills and evacuation plans.
- Communicate safety procedures to employees and ensure proper signage is displayed across the facility.
Vendor Management:
- Support the vendor selection process by researching service providers and gathering quotes.
- Help manage vendor contracts, ensuring service levels and terms are met.
- Monitor vendor performance by reviewing feedback from employees and service logs.
- Assist in resolving any service disruptions or contract discrepancies with vendors.
Documentation and Reporting:
- Maintain accurate records for facility management, including maintenance logs, vendor contracts, and service requests.
- Assist in generating weekly or monthly reports on facility performance, expenses, and operational metrics.
- Ensure all documents related to compliance and regulatory requirements are stored and accessible for audits.
- Use office software tools (Excel, Power Point) to create presentations and reports for internal meetings.
Communication and Coordination:
- Liaise with internal teams to address facility-related needs and provide updates on ongoing projects.
- Serve as a point of contact for external vendors, ensuring all communications are clear and timely.
- Address inquiries from employees regarding facility services, such as room bookings, shuttle schedules, or catering requests.
- Keep key stakeholders informed of any significant issues affecting office operations or facility services.
We are looking for:
- Proficiency in MS Office (Word, Excel, Outlook).
- A customer-focused mindset with excellent interpersonal skills.
- Professional appearance and a strong, reliable work ethic.
- Fluent in spoken and written English.
- Dedicated, responsible, and able to manage tasks efficiently.
- Prior experience in reception, administration, or hospitality is a plus.
Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.
We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com .
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