Project Administration Specialist (Contractor)

September 6, 2024

CRG Solutions

San Pedro

OTHER

We are seeking a highly organized and detail-oriented Project Administration Specialist to join our team on a contract basis. The successful candidate will be responsible for ensuring that all project administrative processes are executed efficiently, with a focus on client invoice management, expense allocation, and timely and accurate project closure. This role is critical to maintaining the financial health and operational integrity of our projects.

Responsibilities:

Milestone Management: Ensure that all project milestones are accurately recorded and up-to-date in Kimble, our project management system.

Client Billing: Oversee the timely issuance of invoices to clients, ensuring that all milestones are billed promptly and accurately.

Expense Management: Ensure that all project-related expenses are billed to clients where applicable. Execute process for teams to justify where expenses are not charged to clients, ensuring thorough documentation.

Project Closure: Manage the timely closure of projects, ensuring that all administrative tasks are completed.

Adjustment Processing: Ensure that any necessary adjustments to project financials or administrative records are processed promptly and accurately.

Time and Expense Financial Adjustments:
- Monitor and enforce the policy of not using financial adjustments for extra time incurred on projects.
- Ensure financial adjustments are not used for non-project-related expenses, maintaining transparency and accountability in project financials.

Qualifications:

Strong organizational skills with the ability to manage multiple tasks simultaneously.
Experience with project management systems, particularly Kimble, is highly desirable.
Excellent communication skills, both written and verbal.
Ability to work independently
Attention to detail and a proactive approach to problem-solving.

Contract Duration: This is a contract role with an expected end date of December 31, 2024.

We regret to inform you that this job opportunity is no longer available