Associate Asset Coordinator (Procurement)

October 9, 2024

Publicis Re:Sources Global

San José

OTHER

Job Description
Summary:
The Asset Coordinator will be responsible for vendor and contract management of existing and new deals, implementations and issue resolutions. Regular contact with the global team for succession planning.

Key Responsibilities:

Maintenance of a portfolio of contracts and assets, including set up of asset database
Vendor management of the related suppliers, including clean-up of portfolio which includes contract gap analyses
Receipt and/or handover of new contracts upon signature for implementation and ongoing management
Management of true up/true down processes in line with the existing contracts
Review, renewal and retirement of assets as part of asset lifecycle management
Manage discovery and preparation of RFP/RFI/RFQ as required using the approved Procurement toolkit documentation and processes Collaborate with cross-functional teams to understand business requirements and identify cost-saving opportunities
Conduct market research and supplier assessments to identify potential suppliers and evaluate their capabilities
Support the implementation of procurement strategies that optimize the cost, quality, and delivery of goods and services
Manage procurement process for goods and services, including vendor selection, price negotiation, and contract management to achieve the best value for the organization
Assist in developing and implementing procurement strategies to support business goals and objectives
Liaise with the Vendor Management team to ensure continuity of supply/service and risk management of strategic contracts, ensuring that the delivery matches the objectives and deliverables in the contract schedules

Qualifications

Advanced English
Strong negotiation skills and contract management skills
Sound financial analytical skills and a good understanding of contract law
Strong analytical and problem-solving skills, with proven ability to analyze data and make data-driven decisions.
Awareness of regulation and legislation on the markets involved.
Ability to work in a fast-paced environment and manage multiple priorities.
Ability to work effectively in a team/hybrid environment.
A proven team player with impeccable attention to detail and the ability to priorities deliverables aligned with organizational strategy
Proficiency in procurement software and tools, as well as Microsoft Office Suite