Junior Accounts Payable Analyst

September 20, 2024

Publicis Re:Sources Global

San José

OTHER

Job Description
Objective:
To be responsible for the creation and routing of Purchase Orders in a prompt manner. The PA will also be responsible for approving workflow of the vendor invoice for timely vendor payments.
Responsibilities:

Receive and review purchase order requests sent to group email
Create purchase orders in SAP system,
Match vendor invoices to purchase orders in Altair
Investigate invoice discrepancies; check shipping and freight backup
Check bank details, tax if applicable, postings, and documents for correct data entry, mathematical accuracy, and proper coding
After audit of invoices, ensure proper authorizations are received from Agency through routing of invoices thru Query in the Process Director.
Approve invoices for payment and ensure proper receipt from vendors
Work with vendors to ensure proper invoicing requirements are met
Review and follow up on all open Pos with past due delivery dates
Liaison between BI Billing Team and Account Team relative to the purchasing, payment processes, jobs need to be researched to make sure PO is being set up correctly (billable/non-billable)
Process owner for accounts payable documents, system monitoring and reporting

Qualifications

Proven experience in accounts payable or a similar financial role
Proficiency with accounting software and MS Office, especially Excel
Intermediate to Advance English (oral and written skills)
Ability to work in a fast-paced environment and meet tight deadlines
Advance studies at bachelor’s in business administration, Accounting or Finance. Bachelor’s degree is a plus.