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About Trim Landscaping!


Trim Landscaping is a full-service landscaping company that provides commercial and large-scale high-end residential landscaping services in Nova Scotia. We are continually growing and are looking to add a Front Office/Financial Administrator to our team in Bedford! We have done premier maintenance and design-build landscape projects like Argyle and Spring Garden Street, Queen’s Marque, and Peggy Cove’s Viewing Deck. Check out Trim Landscaping to learn more!


Job Description:


As the Front Office/Financial Administrator at Trim Landscaping, you will play a key role in ensuring our office operates efficiently and that both employees and clients are well-supported. You’ll assist in managing office functions, supporting HR & Accounting processes, coordinating meetings and schedules, and maintaining important company records. If you thrive in a fast-paced environment, enjoy multi-tasking, and have a passion for organization, we’d love to hear from you!

Key Responsibilities:

• Process invoices, purchase orders, and expense reports. Assist with payroll preparation by tracking employee hours and submitting data.

• Reconcile accounts payable and receivable statements

• Assist with related companies to Trim, including Citadel Fence, holdcos and real estate companies.

• Maintain office supplies, equipment, and inventory. Organize and file company documents, both physical and digital.

• Greet visitors, answer phone calls and respond to emails.

• Coordinate meetings, appointments, and employee schedules. Assist with travel arrangements where required for teams on the road.

• Assist with onboarding, maintain employee records, and support HR initiatives.

• Act as the first point of contact for clients and assist management and teams with client communications and documentation.

• Support all administrative functions of Trim office and accounting team.

• Prepare reports, and correspondence. Assist in organizing company events and initiatives.

• Assist with project documentation, including permits, contracts, and work orders. Coordinate with construction and maintenance teams to ensure proper paperwork is filed. Including WCB, safety, insurance, etc.

• Other duties as required.

Qualifications:

• Proven experience as an Office Administrator, Office Manager, or similar role.
• Strong organizational and time management skills with the ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with Quickbooks Online
• Excellent communication and interpersonal skills.
• Experience with HR processes, payroll administration, accounts payable and receivable or safety compliance is an asset.
• Experience in the landscaping, construction, or related industries is a plus.

What We Offer:

• Competitive salary based on experience.
• Benefits package including health, dental, and vision.
• Company RSP matching program
• A supportive and collaborative work environment.
• Opportunities for career growth and development.
• Company-sponsored social events, including monthly BBQs.

Trim Landscaping is an equal-opportunity employer and values diversity in the workplace. We are committed to providing a safe and supportive environment for all employees.