Job Opportunities in Canada


October 10, 2024

Trim Landscaping

Bedford

FULL TIME


Front Office/Financial Administrator

About Trim Landscaping!


Trim Landscaping is a full-service landscaping company that provides commercial and large-scale high-end residential landscaping services in Nova Scotia. We are continually growing and are looking to add a Front Office/Financial Administrator to our team in Bedford! We have done premier maintenance and design-build landscape projects like Argyle and Spring Garden Street, Queen’s Marque, and Peggy Cove’s Viewing Deck. Check out Trim Landscaping to learn more!



Job Description:



As the Front Office/Financial Administrator at Trim Landscaping, you will play a key role in ensuring our office operates efficiently and that both employees and clients are well-supported. You’ll assist in managing office functions, supporting HR & Accounting processes, coordinating meetings and schedules, and maintaining important company records. If you thrive in a fast-paced environment, enjoy multi-tasking, and have a passion for organization, we’d love to hear from you!


Key Responsibilities:

  • Process invoices, purchase orders, and expense reports. Assist with payroll preparation by tracking employee hours and submitting data.
  • Reconcile accounts payable and receivable statements
  • Assist with related companies to Trim, including Citadel Fence, holdcos and real estate companies.
  • Maintain office supplies, equipment, and inventory. Organize and file company documents, both physical and digital.
  • Greet visitors, answer phone calls and respond to emails.
  • Coordinate meetings, appointments, and employee schedules. Assist with travel arrangements where required for teams on the road.
  • Assist with onboarding, maintain employee records, and support HR initiatives.
  • Act as the first point of contact for clients and assist management and teams with client communications and documentation.
  • Support all administrative functions of Trim office and accounting team.
  • Prepare reports, and correspondence. Assist in organizing company events and initiatives.
  • Assist with project documentation, including permits, contracts, and work orders. Coordinate with construction and maintenance teams to ensure proper paperwork is filed. Including WCB, safety, insurance, etc.
  • Other duties as required.


Qualifications:

  • Proven experience as an Office Administrator, Office Manager, or similar role.
  • Strong organizational and time management skills with the ability to multitask.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with Quickbooks Online
  • Excellent communication and interpersonal skills.
  • Experience with HR processes, payroll administration, accounts payable and receivable or safety compliance is an asset.
  • Experience in the landscaping, construction, or related industries is a plus.


What We Offer:

  • Competitive salary based on experience.
  • Benefits package including health, dental, and vision.
  • Company RSP matching program
  • A supportive and collaborative work environment.
  • Opportunities for career growth and development.
  • Company-sponsored social events, including monthly BBQs.


Trim Landscaping is an equal-opportunity employer and values diversity in the workplace. We are committed to providing a safe and supportive environment for all employees.

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