Job Opportunities in Canada

ROLE SUMMARY:
Reporting to the Support Services Director, the Part-time Events Coordinator is a multi-faceted role that is hands-on and works collaboratively with committee members, clergy, staff, and all visitors to the church to provide facilities & events support for Grace Presbyterian Church members, the community and all facility users achieving high standards while optimizing costs. This position will be the primary staff person supporting internal and external events, and users of Graces’ facilities.
PURPOSE
· Coordinate with Admin Support in event planning, and related staff optimization
· On-site event coordination with facility users, staff, volunteers, and admin support
· Support leadership and training to existing and new staff in facilities
· Provide exceptional customer service to all users of the facilities, including internal and external committees, groups, and community stakeholders
RESPONSIBILITIES:
Operating Systems
· General working knowledge of building operating systems
· Oversee event staff in providing security and safety to event participants
· Assist with facility setup, cleaning, and teardown before, during, and after events as required
Church Building and Grounds
· Performs preventative maintenance inspections while on shift throughout the building to look for and report any maintenance issues
· Performs general cleaning, repairs, and maintenance
· Ability to operate ground maintenance equipment
· Provide input with the scheduling of Facilities Assistants for events and cleaning the building as required
Safety and Security
· Ensures building entrances cleared of any obstructions, debris, snow and ice for facility users
· Coordinates with local agencies and law enforcement to ensure that the grounds are free from people / groups who may leave garbage and intimidate visitors to the church or passersby
· Supports all health & safety programs and with the Support Services Director, including workplace hazard assessment, occupational health and safety protocols, and proper supply and use of all PPE
Use of Facilities / Event Duties
· Working collaboratively with the Admin Support team, the Part-time Events Coordinator oversees facilities team(s) for assigned internal and external event bookings
· Set-up and teardown for scheduled events as required
· Assists outside groups using Grace’s facilities with event requirements
· Arranges parking requirements for assigned events at the church
· Leads and supports admin services as required with events including pre-event safety assessments and placement of safety controls
Staff Supervision
· Assists / provides input in the hiring of part time Facilities Assistants
· Assists with scheduling and supervision Facilities Assistants for events as required
· Ensures staff training, awareness and understanding of emergency action protocol per the directions of the Support Services Director
· Identifies any training requirements for Facilities Assistants to the Support Services Director
· Available by cell phone, text message or email after hours to provide guidance to Facilities staff on duty.
Facilities Procedures Manual
· Assists the Support Services Director on procedures for opening and securing the building, location of all supplies, cleaning schedule, procedures for all worship services, and a list of emergency contacts
· Assists with additions /updates the procedures manual as approved by the facilities committee.
Required Skills and Experience
· Minimum of 3 to 5 years of related facility & event management experience
· Clear written and oral communication skills in English
· Project management skills
· Computer skills in Outlook, Word, Excel, and Skype and ZOOM
· Ability to lift heavy objects, which sometimes requires lifting overhead to a maximum of 50 pounds
· Knowledge of building automation systems preferred
· Basic repair and maintenance skills
· Professional and service-oriented attitude
· Willing to take extra training as needed
Expectations and Requirements
· Current First Aid/CPR/AED and WHMIS, and full Food Safety 1-day AHS tickets are desired
· Comply with the Leading with Care policy of the Presbyterian Church in Canada and Grace’s Human Resources Policies, including satisfactory police background checks
· Work collaboratively internal and external stakeholders to achieve the vision, mission, and objectives as determined by the Session
· Be respectful of all members, adherents, volunteers, and visitors of Grace Church.
· Respect the confidentiality of information
· Demonstrate a consistently welcoming and hospitable attitude towards the people of Grace and other facility users
· Notify the church office when away from the church.
· Submit requests for time off and/or vacation in writing to the Support Services Director.
· Participate in staff meetings and other meetings as required
· Be willing to adjust work schedule(s) from time to time as needed
Job Type: Part-time
Pay: $28.00-$32.00 per hour
Expected hours: 10 – 20 per week
Flexible language requirement:

• French not required

Work Location: In person