Job Opportunities in Canada
October 9, 2024
Government of Saskatchewan
Regina
FULL TIME & PART TIME
Booking and Admin Coordinator
Booking and Admin Coordinator - MUS000398
Employment Type: SGEU Term 9 months or more
Location(s): SK-Rgna-Regina
Ministry: 027 Parks Culture and Sport
Salary Range: $22.295-$27.939 Hourly
Grade: SGEU.04.
The Royal Saskatchewan Museum (RSM) requires for a one-year term, a part-time Booking and Administrative Coordinator.
Typical hours of work in this position are: 60% of full-time hours variable between Mon-Fri though occasional evening or weekend work may be required. The position would require the flexibility to work 100% of full-time hours during periods of higher workload.
Key duties of this position include:
The salary for this position will be updated to $24.079 – $30.174 once Class Plan Renewal process is completed and HR system has been updated.
Typical hours of work in this position are: 60% of full-time hours variable between Mon-Fri though occasional evening or weekend work may be required. The position would require the flexibility to work 100% of full-time hours during periods of higher workload.
Key duties of this position include:
- booking and scheduling school programs, organized group visits, and facility rentals;
- developing and maintaining an efficient system of information management and communication with both group leaders, facility use renters and the museum program delivery staff;
- promote the RSM school programs within the education community by providing information at educator conferences, meetings, etc;
- solicit teacher feedback through actions such as satisfaction surveys;
- respond to and/or route general email inquiries to the museum;
- greet and assist school groups and regular museum visitors at the Visitor Reception desk in the museum lobby to assist program delivery staff when needed.
- Facility rentals - working with clients, showing of facilities, scheduling event attendants, and invoicing clients and facility partners;
- Financial expenditures - monitoring, coding and processing business expense forms and invoices, reconciling purchase card expenditures, passing information onto the Executive Director;
- Coordination of building access fobs;
- Ordering office supplies;
- Editing, formatting and proofing branch documents.
- demonstrated interpersonal skills, including the ability to communicate effectively with teachers, renters, the general public and co-workers in a courteous, diplomatic and professional manner;
- demonstrated customer service skills with a positive, proactive and visitor-focused approach;
- well-developed oral and written communication skills with a focus on accuracy and attention to detail;
- ability to work in an organized and independent manner while contributing to a team environment;
- knowledge of computer hardware, word processing and spreadsheet software applications (e.g., Word, Excel, e-mail) for entering, retrieving and formatting data, creating spreadsheets and tables, typing briefing notes, reports, and correspondence.
The salary for this position will be updated to $24.079 – $30.174 once Class Plan Renewal process is completed and HR system has been updated.
We are committed to workplace diversity.
Hours of Work: C - SGEU Regulated 37.33 - one day off every three weeks
Number of Openings: 1
Closing Date: Oct 17, 2024, 12:59:00 AM
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