Job Opportunities in Canada

Join Our Team as an Administrative Specialist out of our 650 Water St., St. John’s, NL Office
Pennecon is a leading provider of integrated solutions throughout the heavy civil, industrial, services & maintenance, and marine industries. Powered by an energetic team, we are united by our passion and determination to deliver results on the most complex jobs and challenging environments.
As a member of the Pennecon team, Pennecon Technical Services Ltd. focused on providing enhanced engineering repaired services and technical field services, as well as solutions in power systems, and controls & automation disciplines.

Why You'll Love Working Here:

• Work-Life Balance: We get it—life happens outside of work. That’s why we offer flexible work from home days (2 per week), and paid time off to recharge.
• Continuous Learning & Growth: We're committed to your career development with training, certifications, and leadership opportunities.
• Health & Wellness Benefits: Your well-being matters to us. We offer comprehensive health, dental, and vision insurance, and mental health support.
• At work events: While at the 650 Water St. office there are many different events that take place to get involve with your co-workers – Summer food trucks, Holiday activities, etc.
• Inclusive & Supportive Culture: Diversity and inclusion are at the core of our values. Join a team that celebrates differences and fosters a collaborative, innovative work environment.

What You’ll Do:
As an Administrative Specialist, you’ll be responsible for you will have a diverse role, overseeing all general office administration operations for this fast-paced, dynamic organization. You will play a critical role in in efforts to increase organizational effectiveness and capability, including embracing new business processes and enabling technology

• Providing general administrative support to the PTS Operations Team as may be required to facilitate ongoing operations (e.g., filing, scheduling of resources, arranging travel, formatting reports, etc.).

• Supporting job/project administering activities, including compiling project reports, reconciliation of project time and cost charges, securing purchase orders from clients;
• Coding of freight charges against project accounts;
• Reconciling credit card statements and expense claims as required to ensure timely processing for payment;
• Assisting the PTS Shipper/Receiver as needed to ensure timely and accurate inventory management, while acting as the primary backup to this role;
• Monitoring the telephone, filling the capacity of receptionist; and
• Supporting the Operations Manager in matters related to human resources, including the onboarding of new hires.
• Supporting the pursuit of varying opportunities. This will include assisting with the development of Job Quotes and preparation of proposals and tender responses.

What We're Looking For:
We’re excited to meet candidates who have:

• Diploma in Business Administration or Office Administration;

• Proficient in Microsoft Office suite of software;
• 2+ years of general office administration experience;
• Must be detail oriented and well-organized;
• Ability to multi-task;
• Strong interpersonal and communication skills to effectively interact with a variety of personnel; and
• Competent ability to follow up with stakeholders in a timely fashion.

Our Commitment:
At Pennecon, we’re committed to:

• Our People: We’ll provide opportunities for you to advance your career and support your development through continuous learning.
• Our Community: We are committed to supporting our communities through charitable donations, sponsorships, and employee volunteerism, with a focus on mental health, education, and making a positive impact where we live and work.
• Health, Safety, Environment, and Quality: We are committed to safety excellence by promoting a zero-incident policy, holding every employee accountable for minimizing risks, and continuously improving our health, safety, and environmental practices through active participation and best practices.
• Indigenous Participation: We are committed to fostering strong partnerships with Indigenous communities by promoting equitable employment, supporting sustainable economic prosperity, and building positive relationships through meaningful consultation, business development, and leadership.

Ready to Apply?
If you're ready to join a company that puts you first and offers exciting challenges, we’d love to hear from you! Visit our website www.pennecon.com for more information or to submit your resume and cover letter.

About Pennecon:
Pennecon is a leading provider of integrated solutions throughout the Heavy Civil, Industrial, Services & Maintenance, and Marine Industries. From breaking new ground to commissioning and ongoing site maintenance, we deliver the best solutions, service and quality at every stage of the project. Powered by an energetic team all across Canada, we are united by our passion and determination to deliver results on the most complex jobs and challenging environments.