Job Opportunities in Australia

Job description

Agency Department of Infrastructure, Planning and Logistics Work unit Housing Program Office

Job title Program Administration Officer Designation Administrative Officer 5

Job type Full time Duration Ongoing

Salary $88,297 - $90,687 Location Darwin

Position number 26731 RTF 305119 Closing 03/10/2024

Contact officer Sharon Kappler on 08 8999 8847 or Sharon.Kappler@nt.gov.au

About the agency https://dipl.nt.gov.au/ | https://ourfuture.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/Job Details?rtf Id=305119

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF

YOUR TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment

process or job, please discuss this with the contact officer. For more information about applying for this position and the

merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures

plans, go to the OCPE website.

Primary objective

Provide program and housing asset administration advice, services, and support to the Housing Program Office (HPO) team

to support and achieve the overall objective of delivering remote housing program and other housing asset related programs.

Key duties and responsibilities

1. Provide advice and support to HPO Directors and Managers to ensure administration of programs and housing assets

are compliant with business processes and accountabilities.

2. Provide data recording, documentation and record keeping services related to assigned Capital Works housing projects

as well as Minor New Works, Repairs and Maintenance, Consultancy and Recoverable Works Projects.

3. Assist with collating weekly and monthly reports to provide data to assist the regions with monitoring their budgets and

open orders.

4. Reconcile program data, interrogate the ledger, and undertake reporting requirements, including end of month reports

for the Program.

5. Ensure project data is accurate and captured in the Asset Information System/ASNEX, and Departmental record

management system TRM.

6. Establish and maintain productive working relationship with clients and communicate effectively, both orally and in

writing, on all matters relating to project administration.

7. Assist with development, initiation and ongoing review of program administration processes and reports, spreadsheets,

and graphs to efficiently manage housing programs.

8. Ensure compliance with financial and procurement legislation.

Selection criteria

Essential

1. Demonstrated experience in providing program administration support to Project Managers/Directors for construction

related programs or similar.

2. High level attention to detail and accuracy in data entry and reporting including the ability to develop reports,

spreadsheets, graphs and maintain data integrity.

3. Effective communication skills, oral and written skills to enable communication between stakeholders and external

clients.

4. Knowledge of program administration procedures, systems and relevant legislation and guidelines related to

construction.

5. Demonstrated ability to respond positively to change with a commitment to ongoing improvement.

6. High level organisational skills, including the ability to set own work priorities and complete tasks within tight timeframes.

7. Experience with using asset management systems such as AIS/ASNEX, or similar, and Microsoft Office suite of

applications, including Microsoft Word, Excel, and Outlook.

Desirable

1. Understanding the challenges facing the delivery of housing programs in remote Northern Territory communities.