Parish Secretary

October 23, 2024

Catholic Schools Office, Diocese of Maitland-Newcastle

Scone

OTHER & PART TIME

Posted: 23/10/2024

Closing Date: 31/10/2024

Job Type: Permanent - Part Time

Location: Scone

Job Category: Administration & Office Support

Scone Parish is in search of a part-time Secretary to provide administrative support to the Parish Priest (14 hours per week). Hours can be worked across Tuesday to Friday and are flexible to accommodate needs of the incumbent.
Contribute to a people and Christ-centred environment whilst serving the community.
Join Us!
The Catholic Diocese of Maitland-Newcastle divides its many parishes into pastoral regions. There are 10 pastoral regions which encompass the wide geography of the diocese.
Benefits of Working With Us

Directly contribute to improving the lives of many in the community.
Paid parental leave.
Ongoing training and development opportunities.
A great friendly environment of dedicated and passionate co-workers.
Flexible days/hours to accommodate work-life balance.

Job Description

The Parish Secretary role provides both clerical and administrative support to the Parish Priest, Pastoral Associate and is a member of the parish team to ensure the smooth and professional running of the administration of the Parish Office.
Responsibilities:

Manage Parish finances through Xero.
Welcoming and helping all visitors of the Parish office.
Coordination and implementation of office procedures.
Maintain databases and records.
Oversee the content of the Parish website.

Desired Skills and Experience

Experience/Criteria

Demonstrated commitment to the mission and values of the Catholic Church.
Knowledge and experience in Xero Accounting Software required.
Experience coordinating the administrative and organisational aspect of an office environment to maintain an efficient, flexible and cooperative workplace.
Able to build and maintain relationships with people using tact and discretion whilst maintaining high standards of confidentiality.
Sound time-management skills and ability to priorities to meet deadlines.
Ability to multi-task and work quickly, efficiently and accurately.
Excellent verbal written, interpersonal and communication skills.
Ability to work both autonomously and cohesively in a team environment.
Intermediate knowledge of Microsoft Office Suite: Word, Excel, Power Point, Publisher and Outlook.
Comply with WHS requirements to maintain a safe workplace and safe systems of work.
Ensure compliance with canon law, Diocesan guidelines/directives and relevant federal and state legislation.

Qualifications

Tertiary Qualifications in Administration or other relevant disciplines or equivalent experience.
Current Class C Driver’s Licence.

To Apply
Please provide a current copy of your Resume and a Cover Letter which addresses the two criterion points below:

Why you want this role and how it aligns with your career goals.
Your qualifications and experience in a similar position.

For further information regarding this position, please contact the Parish Priest: Graham.Fullick@mn.catholic.org.au
Applications close: 11:59pm Thursday, 31 October 2024
Additional information
The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons.
All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.