October 25, 2024

LONGEVIE

Sydney

PART TIME & FULL TIME

Secretary/Receptionist COSMETIC CLINIC

About Us:
At LONGEVIE, we specialize in providing high-quality cosmetic treatments with a focus on client satisfaction, safety, and innovation. Our team is dedicated to delivering an exceptional experience to our clients through professional expertise and state-of-the-art treatments and technology.
Position Overview:
We are seeking a personable, organized, and professional Receptionist/Secretary to be the welcoming face of our clinic. This role is essential in creating a positive first impression, managing front desk operations, and supporting administrative tasks to ensure smooth daily operations. If you have a passion for customer service and are excited about the cosmetic industry, we encourage you to apply.
Responsibilities:

Greet clients warmly and professionally, ensuring a welcoming atmosphere.
Answer, screen, and direct phone calls, emails, and messages.
Schedule and manage appointments, including follow-up and reminders.
Maintain client records accurately and confidentially.
Handle client inquiries about services, pricing, and booking procedures.
Process payments, manage billing, and oversee financial transactions at the front desk.
Coordinate with staff and practitioners to manage appointment schedules and client flow.
Maintain the cleanliness and presentation of the reception and waiting areas.
Assist in managing office supplies and stock for reception and treatment rooms.
Support administrative tasks, including data entry, filing, and document organization.
Ensure compliance with clinic protocols, including health and safety standards.

Qualifications:

Qualifications in office administration are a plus.
Proven experience as a receptionist, secretary, or in a similar role, must be in a healthcare or cosmetic setting.
Proficiency in Microsoft Office Suite and scheduling software.
Excellent verbal and written communication skills.
Strong organizational skills with a high attention to detail.
Ability to manage multiple tasks and handle client interactions with professionalism and empathy.
A warm, friendly demeanor and the ability to stay calm under pressure.
Must be discreet and able to uphold privacy and confidentiality.
Visa with rights to work in Australia.

What We Offer:

Opportunity to work in a fast-growing, dynamic industry.
Supportive and collaborative work environment.

How to Apply:
Please submit your resume and a brief cover letter explaining why you are a fit for this role. Applications can be sent to longeviereception@hotmail.com .
Job Types: Full-time, Part-time
Pay: From $70,000.00 per year
Expected hours: 20 – 40 per week
Benefits: