Job Opportunities in Australia

Job description

Agency Northern Territory Electoral Commission Work unit Corporate

Job title Office Administration Manager Designation Administrative Officer 5

Job type Full time Duration Fixed from 09/12/024 for 2 years

Salary $88,297 - $92,687 Location Darwin

Position number 12240009 RTF 308508 Closing 11/11/2024

Contact officer Karen Parker, Manager Corporate Information and Training on 08 8999 7634 or karen.parker@nt.gov.au

About the agency www.ntec.nt.gov.au

Apply online https://jobs.nt.gov.au/Home/Job Details?rtf Id=308508

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people

with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please

discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE

website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary objective

Coordinate office management for the NT Electoral Commission by providing effective delivery of finance management, procurement,

corporate reporting, travel management, records management, asset control and executive administrative support. The position also

provides support across the agency during election events.

Key duties and responsibilities

1. Provide comprehensive corporate support services including finance management, procurement, corporate reporting, travel

management, records management, asset control and executive administrative support.

2. Oversee accounts payable, receivables, banking services and ledgers ensuring compliance with financial governance and reporting

requirements.

3. Monitor and manage the agency’s ICT and business assets including maintenance and inventory management.

4. Maintain governance registers ensuring compliance with government accounting and financial management requirements.

5. Coordinate and manage agency travel as the travel systems administrator and booking officer and provide support to staff.

6. Assist in the development and implementation of continuous improvement of the agency’s corporate practices, systems and

procedures.

Selection criteria

Essential

1. Demonstrated financial, travel, procurement and asset management experience including providing high level advice to the executive

and staff.

2. Highly developed communication and interpersonal skills including the ability to interact with a wide range of people and maintain

productive relationships, and demonstrated experience in the preparation of reports.

3. Sound knowledge, experience and demonstrated ability in the application of financial accounting principles and practices in budget

management, governance, procurement and internal control frameworks, including the Financial Management Act 1995, the

Procurement Act 1995 , and other relevant policies and legislation.

4. Ability to work with minimal supervision, both independently and interdependently, and under pressure, as a member of a high

performing team.

5. Proven capacity to successfully deliver office management services reinforced by the demonstrated ability to interpret and apply

relevant legislation, guidelines, policies and procedures to ensure compliance.

6. Effective computer literacy skills and experience in using (or the ability to attain) various office applications used for financial and

corporate management systems such as GAS, Boxi, NTG Pay, Expense8, TRIPS and TRM.

Desirable

1. Tertiary qualifications in Accounting, Business Management or other relevant discipline.

Further information

The NTEC carries out its statutory functions with strict political neutrality. Any person who is, and is seen to be, active in political affairs,

and intends to carry on this activity, cannot be considered for this position or employment with the NTEC. The preferred applicant will be

required to complete a pre-employment conflict of interest/political neutrality declaration and undergo a criminal history check prior to

the commencement of employment. Any adverse criminal history will not necessarily exclude an application from this position.