September 18, 2024

North Australian Aboriginal Family Legal Service

Darwin

FULL TIME

HR Administration Officer

Posted on September 18, 2024

SCHADS Award Level: Level 5

Job location at Darwin

Remuneration: Salary $97,377.80 to $101,787.92 per annum. Equivalent salary range with packaging approx. $106,439 to $110,850 per annum As a Public Benevolent Institution (PBI) NAAFLS can offer up to $15,899 per annum of the salary, Tax-free as a fringe benefit (conditions apply).

Hours of work: Monday to Thursday 8:15am – 4:30pm, Friday 8:30am – 4:00pm

Employment Type: Full-time ongoing position (subject to funding)

Superannuation: 11.5%

Leave Entitlement: 6 weeks per annum plus 17.5% leave loading

Reports To: Chief Operating Officer

Special Measures: N/A

Information for Applicants: Applications for this position must address the selection criteria in a one-page summary sheet outlining how you meet the selection criteria and send this with your current resume/cv to hr@naafls.com.au

Additional Information: Additional information is available by emailing hr@naafls.com.au

Closing date: 30/09/2024

KEY RESPONSIBILITES

Manage the administration tasks of the HR function, including but not limited to:Recruitment

Probation and reviews
Document preparation
Policies and procedures
Certification Compliance
Staff Development

Participate in meetings, workshops and planning sessions.
Undertake training/professional development.
Promote and maintain safe work practices in accordance with NAAFLS WH&S Policies and Procedures.
Provide support on various projects.
Undertake other duties as reasonably directed.

DUTIES

Collaborate with the Chief Operating Officer on initiatives to enhance our workplace environment.
Monitor position descriptions, ensuring they are up to date prior to co-ordinating advertising of vacancies with the Media and Communications Officer.
Monitor the HR email inbox.
Screen job applicants, set up meetings, and coordinate interviews to streamline our recruitment process.
Organise inductions for new staff.
Liaise with the Operations Coordinator in regard to training and compliance requirements for new staff.
Provide essential support with data entry, records management and general administration tasks.
Prepare employment contracts, HR related letter and documents as directed by the Chief Operating Officer.
Provide administrative support with payroll related matters.
Co-ordinate probationary and performance review meetings with the employee and their Line Manager.
Assist in guidance of HR related queries with employees.
Assist with the offboarding processes.
Ensure HR policies and procedures are reviewed and updated as required.
Ensure staff training and compliance is up to date.
Provide support on various projects as required.
Contribute to the ongoing development and maintenance of processes and procedures.
Participate in organisational wide meetings, workshops and planning sessions as required.
Adhere to NAAFLS policies and procedures.
Build a positive culture within the service which is aligned with NAAFLS’ values and Strategic Plan.
Undertake training/professional development as required.
Maintain safe work practices in accordance with NAAFLS WH&S Policies and Procedures.
Undertake other duties as reasonably directed.

SELECTION CRITERIA
Essential

Extensive high level administration experience, preferably within a HR or People and Culture team.
Highly organised and thorough, with a strong attention to detail.
Possess a can-do attitude.
Team-oriented mindset with a strong willingness to learn.
Excellent professional communication and presentation skills.
Ability to handle sensitive information with integrity and maintain confidentiality at all times.
Excellent computer skills and knowledge.
Excellent organisational and time management skills with the ability to prioritise tasks and respond appropriately to demands and challenges.
Proven ability to communicate effectively and sensitively with Aboriginal and/or Torres Strait Islander people in a service delivery environment.
Ability to perform as a reliable, productive and constructive team member and the ability to also work autonomously.
Must obtain a Working With Children Clearance (WWCC) and a clear Criminal History Check.
Possess a current ‘C’ Class NT Drivers Licence.