October 25, 2024

Bank of Queensland

Sydney

OTHER & CONTRACT

Executive Assistant

About the Role
Join our team as an Executive Assistant at BOQ Business Bank!
Are you a master of organisation and communication? Do you thrive in dynamic, fast-paced environments and enjoy supporting senior leaders? If so, we have the perfect opportunity for you on a 12-month Max Term Contract.
As an Executive Assistant at BOQ Business Bank, you’ll be the right hand to a senior leader, ensuring their day-to-day operations are seamless.
You’ll manage and coordinate the leader’s diary, understanding their needs and priorities to keep their schedule on track. You’ll also screen their emails, handle correspondence, and source pre-materials for meetings and events, ensuring they’re always prepared.
Travel arrangements will be a breeze with you in charge, as you’ll manage both domestic and international logistics. You’ll also prioritise and manage issues, redirecting or escalating matters as needed to keep everything running smoothly.
Supporting the leader’s office, you’ll handle the administration of internal and leadership team meetings, coordinate events, and process weekly payment requisitions and corporate expenses. Building strong relationships with the leadership team and Executive Committee executive assistants will be key.
You’ll prepare high-quality, sensitive, and confidential documentation, coordinate leadership team meeting papers, and continuously look for ways to improve processes, including effective budget management.

About you
Our successful candidate will have experience supporting senior executives and be comfortable working with ambiguity and complexity. Your ability to engage broadly and communicate effectively with a range of internal and external stakeholders is crucial.
We value a proactive, one-step-ahead work ethic and attitude. You’ll need to anticipate scheduling conflicts and recommend solutions, demonstrating strong teamwork and interpersonal skills. Your superior communication skills will help you work across all levels of the organisation.
Technical proficiency in Word, Outlook, Power Point, and Microsoft Teams is essential. You’ll need to perform well in a demanding and high-pressure environment, be a forward thinker, and adapt to changing priorities.
Diary management and planning are key aspects of the role, as is the ability to handle sensitive and confidential issues at a senior management level. Attention to detail and a collaborative approach are vital, along with a proven ability to use your initiative.
We also value highly developed communication skills with an approachable and open style. Flexibility to work additional hours when required is a plus.
If you’re proactive, detail-oriented, and ready to make a significant impact, we’d love to hear from you.

About Us
BOQ Group is a truly unique group of challenger brands with a purpose – to provide a genuine alternative to Australian financial services for customers and employees.
Our family of brands (Bank of Queensland (BOQ), ME Bank, Virgin Money Australia, BOQ Specialist), each come with their own defined customer audience and brand personality, but share one goal – to build social capital through banking. That’s creating trust with customers, exploring staff potential and believing that tiny gestures and big ideas can change the world for communities.
BOQ Group’s inclusive vision is to foster a workspace that values and leverages difference and creates new possibilities, a place where our people feel confident to bring their best selves to work every day. We embrace difference and believe that our workforce should reflect the customers and communities that we serve.
Since 2021, BOQ Group is recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA).
In 2023, we successfully implemented an innovative Reconciliation Plan, driving positive change and promoting inclusivity across BOQ Group.

Our Perks

Flexible working arrangements
Discounted financial products
Salary sacrificing options
Paid parental leave with no minimum
Purchase annual leave
Discounted private health insurance plan
Employee Assistance Program (EAP)
Access to employee network groups focused on First Nations Reconciliation, LGBTQIA+, Multicultural, Gender, Early Careers and accessibility
BOQ Group is a member of Pride in Diversity and a participating organisation in the Australian Workplace Equality Index

How to Apply
To apply for this role with #boqbusiness, please follow the links or apply via our Careers Page.
BOQ Group is committed to diversity and an inclusive workforce. Aboriginal and Torres Strait Islander People are encouraged to apply.
We celebrate, value and include people of all backgrounds, gender and expressions, sexualities, cultures, bodies and abilities. When you apply, you are welcome to tell us the pronouns you use and please let us know any reasonable adjustments you may need during the interview process.
If you are successful for a role with BOQ Group, it is a condition of employment that background screening is completed to ensure that the Bank complies with its obligations under the Anti-Money Laundering and Counter Terrorism Financing Act. These checks may include, but are not limited to: identity, verification, reference checks, criminal background checks, immigration checks, verification of academic qualifications, bankruptcy checks.
Please no agency applications.

Job Reference: BOQ03994