Assistant Property Manager

September 12, 2024

Investa

Sydney

FULL TIME

We’ve made it our business to understand how people want to work today, tomorrow and beyond and as you’d expect, we practise what we preach in our own workplace as well.
For more than two decades, Investa has led the way in making positive change in Australia’s workplaces.
As a real estate investment manager, developer and industry innovator, Investa acquires, develops and manages real estate assets on behalf of our partners. We harness the full potential of our expertise and agility to create exceptional experiences across varied asset classes.
Investa designs buildings and communities for the way people work and live today – and the way we want to work and live in the future.
We’re a top-tier commercial property group built on shared values, constant growth, fresh ideas, and doing what’s right.
We are excited to offer a unique opportunity for an Assistant Property Manager to join our Sydney team. This 12-month fixed-term contract will be based in a premium commercial property located in Sydney CBD. As part of a dynamic team, you’ll play a key role in delivering customer-focused property services and provide top-notch administrative support to the General Manager and Property Manager, ensuring smooth operations by following established processes and systems. As our Assistant Property Manager, you’ll also support the team with tenant relationship management and engagement initiatives. Your keen attention to detail and ability to foster strong internal and external relationships will set you apart.
Key responsibilities include (but are not limited to):

Work closely with the property administration team to ensure Voyager tenant records and accurate and audit ready at all times
Liasing with tenants and feeding back to the team
Assisting Property Managers on inspections
Working closely with the marketing team
Facilitate the preparation, collation, and delivery of tenancy related documentation to assist in the effective management of assets
Work closely with the Property Managers to undertake lease renewals and assist with leasing activities
Assist with monthly reports in accordance with the Service Agreement and timetable
Prepare tenant maintenance forms, verify invoices, and issue tenant rent review letters
Assist with annual audit processes for assigned assets.

What you will need to be successful:

Preferable to have either a Degree in Business or Property
Strong customer service
Competent in MS Word and Excel
Strong relationship building and interpersonal skills
Proven experience in administrative capacity in a corporate environment
Proficient communication skills (verbal and written) including report writing.

Why join Investa?
We’re an organisation known for its culture – it’s unique, friendly and transparent. We work hard to maintain our culture and have received some pretty cool accolades along the way:

Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality (EOCGE) for 2023-25
Australian Workplace Equality Index (AWEI) LGBTQ Inclusion 2024 Silver (Small Employer)
Certified Family Friendly Workplace since 2020
AFR Boss Best Places to Work (Property, Construction, Transport sector) – First Place (2021)
Australian HR Awards – Excellence Award: Best Workplace Flexibility Program

It’s not all about the awards though! We offer our people opportunity to grow and shape their career, with support including Leadership programs, education assistance, study assistance, professional membership fee support and generous parental leave and return to work benefits.
We know that the lines between work and home life have blurred over the past few years and we do our best to support our people with having the flexibility they need to be able to do the things that are important to them. Whether it’s a morning surf before work, leaving a little earlier to take the kids to sport our flexible working policy provides over 21 different formal flexible working options. The truth is though that the options are unlimited – talk to us about what works for you, and we’ll do our best to make it work for us too.
Back to the environment we create though, we are so proud that Investa is a safe, diverse and inclusive workplace where you can truly be yourself. We particularly welcome applications from individuals in Aboriginal and Torres Strait Islander communities, as well as those identifying as LGBTQ or neurodivergent. Even if you don't meet all criteria, we encourage you to apply and let us know more about you – if this isn’t the right opportunity for you, there may be another opportunity coming up.
We understand that traditional hiring processes can come with challenges for some people. If you have a disability, identify as gender diverse or are neurodivergent, please reach out to our Talent Acquisition Manager, Ella Mannix at emannix@investa.com.au and Ella will tailor our processes to accommodate your specific needs. If you require no additional assistance to accommodate your requirements and wish to be considered for this position, kindly submit your application online.
We are inundated with a high volume of application responses, therefore, we request that applications not be submitted directly to an email address.

We regret to inform you that this job opportunity is no longer available