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Asset Officer
Position number: POS0333
Enquiries:
Name: Erica Deegan
Position: Manager Infrastructure and Engineering Town Hall, 18-28 St John Street Launceston
Phone: 03 6323 3414
T 03 6323 3000
Email: Erica.Deegan@launceston.com.au
E contactus@launceston.tas.gov.au
Application closing date: 3:00PM, FRIDAY, 1 NOVEMBER 2024 www.launceston.tas.gov.au

Contents


Introduction 3
City of Launceston Organisational Directory 4
Organisational Values 5
Information for Applicants 6
Recruitment Steps 7
General Conditions of Employment 8
Position Description 9

Address all correspondence to:
Manager People and Culture
City of Launceston
PO Box 396
LAUNCESTON TAS 7250
Email address: contactus@launceston.tas.gov.au

When emailing your application, attachments should be sent in either Word
(.doc/.docx), PDF (.pdf), TIFF (.tiff), JPEG (.jpg) or Excel (.xls/xlsx) formats.
2

2



Introduction
Launceston is the regional hub of Northern Tasmania and
enjoys a rich natural and social history. Located at the head
of the picturesque Tamar Valley, the Launceston region is
renowned for its award-winning wines, gourmet dining
experiences, magnificent natural features and friendly
residents. Our city is human scale. A series of green and
wild spaces linked by heritage streetscapes and thoughtful
adaptions. A real blend of old-world and new, tradition and
innovation.

The City of Launceston municipal area covers an area of 1,405
square kilometres with a population of around 71,000 residents.

The City of Launceston is Tasmania’s largest municipal council in
terms of population and revenue. Launceston boasts all the
major facilities of a much larger city, many of which are owned
and operated by the City of Launceston.
The City of Launceston is served by 12 Councillors, including the
Mayor and Deputy Mayor.
Click here to view City of Launceston’s strategic and annual
reporting.
3

City of Launceston
organisational chart

The City of Launceston is recognised as
an Employer of Choice by the Tasmanian
Government.

An Employer of Choice
is a workplace that demonstrates
contemporary workplace practices and
provides outstanding support for its staff.

The Council employs around 570 employees
across a range of responsibilities.


Employment information package 4

Organisational values


At the heart of our organisation are our four organisational values.
Our employees are expected to adhere to, support and promote our
values at all times.

Our aim is to attract and retain people who share our values and want be a part of our positive
workplace culture. Before submitting your application please review our values and decide if
they are a good fit for you.



WE CARE
OUR PEOPLE ABOUT OUR
MATTER COMMUNITY
• We value clear and open • We take pride in our work and
communication pursue a standard of excellence
• We support and en courage each • We genuinely listen, and value
other collaborative relationships
experience and strengths • We make responsible and
sustainable decisions
WE BRING AN WE GO HOME
OPEN MIND SAFE AND WELL
• We actively seek opportunities to • We show care for people and look
continuously improve out for one another
• We respect and explore different • We speak up and support others to
ideas and perspectives be healthy and safe
• We embrace change that leads to • We take personal responsibility for
positive outcomes our own health and wellbeing
• We value innovation and creativity • We value work-life fit
Employment information package 5

Information for applicants



City of Launceston is an equal When applying for this position, you must provide the following
opportunity employer. Our documentation:
workforce is diverse, inclusive, 1. Covering letter
flexible and family-friendly. 2. Statement addressing the selection criteria (highlighted criteria
only)
We value the different
backgrounds, skills and 3. Resume
contributions of all employees The online Application for Employment can be accessed here
and treat each other and our (you will be asked to attach your supporting documentation)
community with respect. 1. Your covering letter should introduce you and explain why you
We want opportunities at City are applying for the role.
of Launceston to be accessible 2. All recruitment and selection decisions are based on merit. The
and attainable to all candidates. most suitable person in terms of skills, knowledge, qualifications,
If you are interested in this role relevant experience, alignment with organisational values and
but have concerns about your work attitudes is selected for the position. Selection is based on
suitability, please talk to us the assessment of each application in relation to the selection
before submitting your criteria identified in the position description. The position
description is included later in this information kit.
application.
The selection criteria consists of the qualifications, knowledge,
skills, attitudes and abilities required to successfully perform
the role. You must provide a statement that addresses each
highlighted selection criterion for the role. Your statement
should include examples that demonstrate how you meet each
criterion.
Please see information here on how to address the Selection
Criteria.
3. Your resume should provide details of your qualifications, work
history, special skills, training and competency details and
referees, plus any other information that may support your
application. Be clear and informative. Include the names,
position titles, addresses and telephone numbers of at least
two work referees.

If we can assist you with any reasonable adjustments in order
to submit your application for this role, please contact the
People and Culture Team via email at
contactus@launceston.tas.gov.au, noting your preferred
method of communication and contact details and a member
of the team will be in touch.


Please read this information
carefully, as it will help you
with the preparation of your
employment application.
Employment information package 6

Recruitment steps


1. Application received
2. Shortlisting

• Shortlisted applicants will be

contacted by telephone or email
to arrange an interview.

• Unsuccessful candidates will

be advised by email. 3. Interview
4. Pre-Employment Checks:

• Reference Check
• Police Check
• Medical Assessment
• Drug and Alcohol screening

All costs covered by City of Launceston 5. Suitability determination and
preferred candidate identified
6. Letter of Offer


and counselling for personal and work related issues, coaching and
advice for leaders and counselling assistance for immediate family
members.

• We are committed to providing a working environment that is

sufficiently flexible to meet the operational requirement and workload
demands of the City of Launceston while accommodating, where
possible, the needs of our employees.

• Discounted membership at Launceston Aquatic.
• Discounts at the Museum Gift shop.
• Additional leave: employees may request to purchase an additional two

or four week’s additional leave per year to help manage family/carer
responsibilities or other special circumstances.
7
Employment information package 7

General conditions
of employment

Position title Asset Officer
Employment terms Permanent, Full-Time
Working pattern 19-day month
Total remuneration $83,497 - $92,007*
*Total remuneration includes superannuation, as detailed below
Base salary $72,448 - $79,833
Superannuation Employer contribution of 15.25%

• Annual leave: employees are entitled to 4 weeks (pro-rata for part-time employees) annual leave per

year, plus leave loading.

• Personal leave (for sick and carer’s leave): employees are entitled to two weeks (pro-rata for part-

time employees) personal leave per year, if they are unable to attend work due to personal
illness/injury or to provide care for a spouse/partner or immediate family member.

• Paid parental leave: employees are entitled to fourteen weeks paid (or twenty eight weeks at half-

pay) parental/adoption leave for the primary carer; two weeks paid leave for the secondary carer.

• Long Service Leave: Long service leave applies after 7 years continuous service.

The City of Launceston Enterprise Agreement 2021 is available here
The City of Launceston Leisure and Aquatic Centre Enterprise Agreement 2022 is available here
Employment information package 8

Position Description


Position Description Form - Officer
PF NUMBER: POS NUMBER: POS0333

POSITION TITLE: Asset Officer
AWARD CLASSIFICATION: Grade 4
EMPLOYEE:
TEAM: Infrastructure & Engineering
NETWORK: Infrastructure & Assets
REPORTS TO: Manager Infrastructure & Engineering
PREPARED BY: Erica Deegan
DATE: 04 October 2024


APPROVED BY:
NAME: Erica Deegan
POSITION: Manager Infrastructure & Engineering
SIGNATURE:

POSITION PURPOSE (Why does this position exist)

and financial reporting related to assets, including monitoring grant acquittals, ensuring funding is
accurately reconciled and reported in compliance with grant requirements.

City of Launceston is a values-based organisation, which means that we employ people who share and display
our values


and strengths • we strive towards the best outcome for our
community
• we make responsible and sustainable
decisions




• we show care for people and look out for

• we actively seek opportunities to one another

continuously improve

• we speak up and support others to be
• we respect and explore different ideas and healthy and safe

• we embrace change that leads to positive health and wellbeing

outcomes

• we value work-life fit
• we value innovation and creativity
  

Accountabilities Activities/Tasks include: Success looks like …


General


City of Launceston's Behave in a way that supports the City of Launceston's Demonstrates, through
Values values. behaviour, an alignment to
Technology Use technology and information to maximise efficiency New and existing technologies
and effectiveness. are utilised effectively.
Collaborate Work collaboratively within your team and across Actively participating in team
networks. meetings/tool box meetings,
Support delivery of the Network's strategic and annual by offering ideas and
plan actions. suggestions and providing
feedback
Work with horizontal teams as relevant to technical Collaborative opportunities are
role accountabilities. sought across Networks
Innovation Encourage and be proactive in developing a culture of Improved work practices and
introducing new and improved work practices and projects.
projects within your team and your network.

Technical

Create and maintain • Ensure new assts are recorded in the asset register Accurate and up to date asset
the asset register and and spatial records of assets are accurate. register.
systems • Ensure asset data collected is entered against the
asset accurately and can be easily accessed.

• Undertake periodic audits of the register to ensure Information and data is easily

its integrity and relevance. accessible for multiple users.

• Provide advice on the asset hierarchy and structure.
• Develop and maintain maintenance schedules.
• Seek to learn about new asset management Maintenance schedules

data (e.g. water or electricity use) that enables
operational managers to understand costs.

Asset Management • Support the teams in asset management by Asset management plans are
Planning and Projects gathering information and data to aid in the accurate.
development of asset management plans.

• Participate in the long term major operational and

capital works program development. The needs within the SAMP

• Provide support in identifying, scoping, and and LTFP are well understood

investigating future projects, including developing and properly planned.
project scopes, budgets and delivery plans, in
alignment with network and organisational requirements.

Accountabilities Activities/Tasks include: Success looks like …
Financial reporting and • Assist the Asset Accountants to undertake asset Expenditure against assets is
budgeting revaluations and other tasks as required. captured accurately and in a

• Facilitate the development of asset budgets. timely manner.
• Monitor capital and operational expenditure and

develop reports as required.

• Administer and monitor budget amendments, Financial reports are available

journal entries and external funding allocations. as requested.

• Action the finalisation and reconciliation of

expenditure against assets.

• Monitor grant acquittals, ensuring funding is Capitalisation of assets is done

accurately reconciled and reported in compliance efficiently and effectively.
with grant requirements. Data collection - • Assess and determine desirable data collection Data collected and maintained.
condition, utilisation strategies.
and function • Undertake the collection and interpretation of asset
management data (e.g. condition, utilisation,
function) to inform the following:
o Renewals and upgrades
o Risk management
o Strategic planning
service level agreements. performance.

Agreements are well
documented and understood.
Provide technical • Assist, coordinate and provide technical advice in Teams are able to understand
support to staff within the preparation of reports, future asset renewal information relating to their
the Network plans or budget reports concerning infrastructure assets.
across the Network, including understanding of members are trained and
systems and processes. mentored to an appropriate
level.
Administrative and • Ensure purchase orders, work orders and works There is no backlog of
other duties associated with capitalisation and operational tasks outstanding purchase orders.
are completed within team members level of
responsibility.

• Provide back-up assistance to the Team for The appropriate level of

responding to day-to-day general enquiries. customer service is

• Seek funding opportunities that can benefit the maintained.

Network to achieve agreed goals. Work Safely with a Perform all work in a safe manner in accordance with
Duty of Care for fellow the City of Launceston's Occupational Health and
employees and ensure Safety Policy and Procedures
procedural compliance
While at work, a worker must –
(a) take reasonable care for his or her own health and
safety; and
(b) take reasonable care that his or her acts or
omissions do not adversely affect the health and
safety of other persons; and

Accountabilities Activities/Tasks include: Success looks like …
(c) comply, so far as the worker is reasonably able,
with any reasonable instruction that is given by the
person conducting the business or undertaking to
allow the person to comply with this Act; and
(d) cooperate with any reasonable policy or procedure
of the person conducting the business or undertaking
relating to health or safety at the workplace that has
been notified to workers.
(Section 28 Work Health & Safety Act 2012)
Note: Whilst the key functions and responsibilities for the role are set out above, the Council may
direct an employee to carry out such duties or tasks that are within the limits of the employee’s skill, competence
and training.


WORKING WITH VULNERABLE PEOPLE CHECK
Yes/No
Working with Vulnerable People Check required? No
If yes, include in Selection Criteria table below


SELECTION CRITERIA
POSITION REQUIREMENTS/COMPETENCIES
Organisational

• Community Focussed: considers community/customers in decision making

• Communicate and Engage: demonstrates self-awareness & encourages open discussions & contributions from

others

• Create and Innovate: displays initiative & considers different ideas and perspectives

• Safety Focussed: takes responsibility for own and team's health, well-being and self-care

Position Specific

• Demonstrated ability to work harmoniously and effectively in a team, facilitating information transfer,

collaborating with other team members.

• High level of skill using excel, databases, interpreting and manipulating data.

• High level of attention to detail, written and verbal communication skills.

QUALIFICATIONS AND EXPERIENCE

• Experience with corporate accounting/costing and asset management processes and software.

• Relevant technical qualifications (e.g. qualifications in asset management) or demonstrated experience in a

relevant field.

• Current driving licence

REPORTING STRUCTURE
Manager Manager Infrastructure and Engineering
Direct Reports Nil

KEY RELATIONSHIPS
(External and Internal Customers, Supplier, Colleagues, etc)
Internal Nature of Relationships
Manager Infrastructure and Engineering Brief and keep informed on major initiatives and on
exceptional incidents.
Asset Accountants Seek advice on asset accounting matters.
Asset Data Officer & Project Managers Collaborate and assist on Asset Data capture and entry.
Chief Infrastructure Officer Undertake work in accordance with Council's asset policies
and framework. Provide assistance.
Team Leaders within I&E To provide support to assist in the completion of their duties.
External Nature of Relationships
N/A

DELEGATIONS & AUTHORISATIONS
(Local Government Act, By-Laws etc)
Purchasing Approvals Limit $10,000



Confidentiality

Staff are
a) Able to access; or
b) May be exposed in the course of performing their duties to information that may be related to individuals,
organisations or the general dealings of the City of Launceston. Some of this information will be of a
sensitive nature – either within or external to the organisation.


By accepting this position the employee undertakes:
a) To keep all information that they are exposed to confidential during and after their period of employment
with City of Launceston. Information should never be disclosed outside of the organisation and only be
disclosed to other employees if there is a need within the context of the task being performed.
b) To not access any information within the organisation's systems that is not directly relevant to their work.
c) To abide by the requirements of the Confidentiality and Privacy clause of the relevant Enterprise
Agreement.


OTHER RELEVANT INFORMATION

Expectations of a City of Launceston employee:

• Have strategies in place to enhance their own health and well-being, manage stress and maintain

professionalism;

• Seeks feedback broadly and asks others for help with own development areas; and

• Translates feedback into an opportunity to develop.
  

Town T Hoawlln, 1H8a-l2l, 81 8St- 2J8o h Snt SJotrhene t S t Lraeuent c Leasutonnce ston
T 03 6T3 0233 63302030 3 000
E con Eta ccotunst@acltauusn@celasutoncne.tsatso.gno.tva.sa.ugo v.au
www.wlawuwnc.leasutnocne.statos.ng.otavs.a.guo v.au