Administrations Officer

October 15, 2024

Leah Bett Nursing Services

Alice Springs

FULL TIME

General Purpose
The Administration Officer performs a variety of administrative tasks including answering phones, emails, scheduling (staff rosters). Reporting to the Senior Administrations Officer, collaborating with the Logistics Coordinator and supporting managerial staff to ensure the day-to-day operations of the office run smoothly.
Main Job Tasks, Duties and Responsibilities:
1. Provide accurate and timely administration and reception support to participants, employees, and other stakeholders.
2. Working closely with the Senior Administrations Officer and Logistics Coordinator in ensuring quality is maintained regarding work health and safety for clients and houses.
3. Lodge and manage IT issues ensuring timely IT response times from outsourced provider.
4. Assisting in Human Resources duties such as recruitment, onboarding etc.
5. Creating, managing and updating shift rosters for the organization while observing rostering principles. Co-ordinate and facilitate the administration of established rosters, ensuring shifts are filled and staffing levels are maintained and optimized.
6. Managing the daily bus allocation.
7. Assist in on-call on an agreed rotational basis.
8. Manage client filing system in consultation with the General Manager and Team Leaders, including the creation, maintenance and archiving of such.
9. Manage and maintain relationships with preferred suppliers for travel, accommodation bookings and car hire.
10. Assist with meetings, training and function coordination, including meeting room bookings, car park bookings and catering.
11. Manage the ordering of stationery and office kitchen shopping supplies to ensure an appropriate level of supplies of such items are always on hand.
12. Assist in preparing meeting agenda’s, meeting minutes and sharing minutes with relevant stakeholders in a timely manner.
13. Ensure clients AT equipment’s are well maintained e.g. Service and liaising with relevant stakeholders on equipment maintenance.
14. Liaise with SIL houses on stationary orders.
15. Monitor incoming and ongoing correspondence on admin email and work phones.
16. Ensure office equipment and facilities are maintained in a fully operational manner.
17. Identify, recommend and implement improvement initiatives for administration functions that align with and support organizational quality assurance systems.
18. Assist the General Manager and Senior Administrations Officer in the delivery of high-quality administrative support as and when required.
19. Any other tasks allocated by management.
Job Type: Full-time
Pay: From $66,000.00 per year
Schedule: