Job Opportunities in Australia

Job No: USU5124
Location: USYD Camperdown Campus
Help create the biggest student festival in Australia
Work around your study
Work on University of Sydney Main Camperdown Campus

WHO WE ARE

We are Australia’s largest and oldest Student Union. We are about students on Campus. As the primary provider of coffee & food on campus, we have a wide range of cafes and quick service venues that include our own Food Truck & Coffee Van.

We are committed to a sustainable future for our campus community and have made commitments ensuring sustainability is embedded into everything we provide – from our events and cafés to our student programs and facilities.

WHO YOU ARE

You are passionate, talented and creative. You are excited about creating and developing the BIGGEST student festival in Australia – Welcome Fest 2025.

You are looking for a casual job on the University of Sydney's main campus to fit around your studies. We want you or both of you! We strongly encourage Welcome Fest Event Coordinators to apply as a pair. If you choose to do this, you must both send through separate applications but you should both attach the same supporting documentation (outlined below).

WHAT YOU WILL DO

Welcome Fest Event Coordinators will be responsible for ensuring student perspective is heard in the planning, coordination, promotion and execution of Welcome Fest. This includes the creative direction of Welcome Fest; the facilitation of Clubs & Societies’ stalls and requests; the conception, planning and coordination of events throughout Welcome Fest and be involved in the overall administration of information, promotion and budgeting in accordance with USU and University policy.

You will:
Develop your event coordination skills
Work closely with a range of stakeholders to carry out a large scale festival and drive attendance at events
Encourage USU Membership and Rewards Program Sales
Work alongside the USU Project Team to deliver the event

DESCRIPTION OF THE POSITION

Please review the full Position Description for this position (download PDF here) for further details of the scope and requirements of this position.

SUPPORTING DOCUMENTATION

To be considered, we ask for Supporting Documentation (min 3 – max 8 A4 Page and 2MB Word/PDF) outlining your ideas for Welcome Fest 2025.

Please provide your Supporting Material covering, but not limited to, the following areas:

C&S engagement: Outlining plans to liaise with C&S, ideas for encouraging broad participation online and in-person and expected highlights of the C&S program.
Entertainment: Everything from large-scale to small-scale events including new and old ideas in-person and, if necessary, assessments of their feasibility.
Publicity and Promotion: Covering promotions to new and returning students and external publicity. The USU has a Marketing & Communications Department (Mar Comms) which takes care of publicity, public relations, advertising, sponsorship and communications, so consider ways to support the promotion in conjunction with those services and activities. What we’re looking for are your initiatives as to how to approach this important aspect of Welcome Fest in a manner different to our traditional avenues.
Other institutions: Ways in which you hope to liaise with the University, Student’s Representative Council (SRC) and SU Sport & Fitness, SCASS and the Conservatorium and ways of involving them in Welcome Fest.
Accessibility and Inclusivity: Plans to promote these core values of the USU via the specific groups on campus and ways in which you hope to liaise with and include; International Students, Postgraduate Students, Part-time students, remote-learning students, Students with a disability, students with children, underage students, women, Queer groups.
Volunteers: how you plan to attract, train, deploy and acknowledge them
Catering during Welcome Fest: menu ideas, food theming, budgeting
USU Departments: how you plan to liaise with, use and unify the resources of the USU as a whole

NB: The supporting material should demonstrate your research into the above areas. It is particularly valuable for you to exhibit knowledge of the feasibility of what you put forward.

Please see a snapshot Sample of Supporting Material previously submitted by successful Welcome Fest Coordinators.

EXPECTED START DATE AND PROJECTED HOURS PER WEEK

Commencing in early November, this position will work from 8 hours up to 20 hours per week, with the hours being progressively increased in the lead-up to Welcome Fest as per below:

During the month of November there will be up to 8 hours of work per week.
During the months of December, January and March, there will be up to 15 hours of work per week.
During the month of February there will be up to 20 hours of work per week.

It is envisaged that this position will cease in early March 2025.

It is strongly recommended that no holidays be planned to coincide with the above appointment period. Any potential holidays or exchange programs should be discussed with the Programs Manager before you commit to them.

ESSENTIAL CRITERIA
Experience in event planning
Experience developing digital content for the youth market
High level of written and verbal communication skills
Ability to prioritise, multi-task and meet overlapping deadlines
Ability to work both independently and as an effective, committed and enthusiastic team member
Ability to use basic budgeting principles to develop and/or maintain program budgets
Current Sydney University Student
Organisational and time management skills
An active USU Membership. It’s FREE – join here!

DESIRABLE CRITERIA
Experience developing and reviewing event runsheets
Experience acting as the first point of contact for suppliers at events or functions
Understanding of and involvement in the USU Clubs and Societies program
Volunteering experience

THE PAY

$35.73 per hour + 12% superannuation

INTERVIEW PROCESS

Short-listed Applicants must be available for an interview of approximately 30 minutes on Tuesday, 15 October 2024 between the hours of 9am to 4pm and/or Wednesday, 16 October 2024 between the hours of 9am to 4pm.

APPLICATIONS CLOSE: MONDAY, 8 October 2024 AT 11:59PM

HOW TO APPLY

Applications submitted after the closing time will not be considered. Please give yourself ample time to submit your application electronically.

You must have the right to live and work in Australia for at least 10 hours a week to be eligible to apply for this role

Review the position description here before applying
Scroll down to complete the application form
Attach a Cover Letter (max 2 pages, in MS Word or PDF format only) addressing the selection criteria, referring to the Position Description, detailing why you wish to be a Welcome Fest Event Coordinator and what you can offer the position
Attach your resume (max 2 pages, in MS Word or PDF format only)
Attach your Supporting Material (min 3 – max 8 pages)

PLEASE NOTE: Once you have commenced your application you cannot save and continue at a later stage.

You are advised to complete your application with the awareness that the events take place on and in venues that have significant environmental and heritage considerations in place.

Your application and supporting material will be kept on file and not returned to you. If we have your material on file, we may refer to it and/or consider you for other roles. Please indicate if would prefer that we not keep your material on file.

Indigenous applicants are strongly encouraged to apply for this and all USU positions.

ABOUT THE USU

The USU (University of Sydney Union) is proudly Australia’s oldest and largest not-for-profit student organisation, dedicated to providing students with the best possible university experience.

Led by a student board elected by our members, the USU provides fun things on campus, such as festivals, events and parties. We manage a diverse range of programs, including an active volunteering program and a Language Exchange, to name a few. In addition, we support over 200 Clubs and Societies as well as operate bars, food and retail outlets across campus, providing great coffee, affordable fresh food, graduation gown hire and official USYD merchandise.

We are committed to promoting a workplace of equal opportunities. We promote healthy living and aims to protect the health and safety of staff, members and visitors to the University by providing a Smoke-Free Workplace. We do not accept unsolicited agency applications.

USU is an Equal Opportunity Employer (EOE). We’re committed to a diverse and inclusive workplace and encourage applicants from all walks of life. Help make us better by joining our team.

Due to the volume of applications received, shortlisted applicants will be contacted within approximately 4 weeks of the role’s closing date (or 4 weeks from the date of application if there is no specified closing date).

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