Job Opportunities in United States
November 7, 2024
Quick USA, Inc.
Houston
FULL TIME
【Up to 85K】Office Assistant
A global energy company is seeking Office Manager (Executive Assistant & Office Administrator) at their Houston Office.
Summary
The Office Manager will be responsible for overseeing the daily administrative functions of the office, managing office supplies, coordinating with vendors, and ensuring a well-functioning and productive work environment. Additionally, he or she will be supporting the team for the business development activities. The ideal candidate is a self-starter with excellent communication and organizational skills.
Responsibilities:
Bachelor’s degree
Salary & Benefits:
65K~85K, Health, Vision, Dental, PTO, Sick Leave and 401K
Job Type: Full-time
Pay: $65,000.00 - $85,000.00 per year
Benefits:
Summary
The Office Manager will be responsible for overseeing the daily administrative functions of the office, managing office supplies, coordinating with vendors, and ensuring a well-functioning and productive work environment. Additionally, he or she will be supporting the team for the business development activities. The ideal candidate is a self-starter with excellent communication and organizational skills.
Responsibilities:
- Administrative support: Schedule and organize meetings, conferences, and lunches, ensuring all logistics are handled efficiently.
- Assist with document preparation, including formatting and editing in MS Word, Excel and Power Point.
- Reporting and working with management to improve office operations and procedures.
- Develop and implement organized filing systems.
- Serve as the point of contact for employees, supporting them for their administrative needs.
- Conduct research and gather information as the management needs. (support for biz dev activities by connecting people and researching.)
- Oversees the office’s day-to-day operations, including managing supplies, facilities, and vendors to ensure a clean, functional, and efficient working environment.
- Maintain a clean and organized office environment, ensuring all health and safety standards are met.
- Coordinate all aspects of meeting logistics, including preparation of agendas, briefing materials, and follow-up actions.
- Arrange and manage all travel logistics, including transportation, lodging, and itineraries for both local and out-of-state events.
- Management of travel expenses for executive team.
- Act as the main point of contact for building management and external vendors (suppliers, service providers, etc.).
- Handle incoming and outgoing correspondence, including phone calls, emails, and mail.
- Greet and assist onsite guests.
- Support with the organization of office and customer events.
- Perform all other office tasks.
- Assist in the development and execution of business strategies and marketing initiatives.
- Arrange and prepare contents for booth at exhibitions and conferences.
- Prepare and maintain documents, reports, and presentations as required.
- Support all other business development tasks.
- Support General Affairs and Human Resources by coordinating with GA and HR managers.
- Assist with HR functions such as onboarding new employees.
- Support the accounting team with invoicing, expense tracking, and other administrative financial tasks.
- Previous experience in office administration or other related fields,
- Excellent organizational and multitasking abilities with keen attention to detail.
- Experience in Executive Assistant preferred
- Effective communication skills, both written and verbal.
- Highly organized and detail-oriented
- Basic knowledge of HR principles and practices (HR experience is a plus).
- Team player capable of working in a way that reflects the firm’s core values and principles
- Advanced computer skills using Microsoft Office suites: Word, Excel, Power Point and Outlook
- Strong attention to detail and problem-solving skills
- Experience or interest in business development or related fields is a plus.
Bachelor’s degree
Salary & Benefits:
65K~85K, Health, Vision, Dental, PTO, Sick Leave and 401K
Job Type: Full-time
Pay: $65,000.00 - $85,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
- 8 hour shift
- Do you have experience working for Oil & Gas or Energy Industry as an Administrative Assistant, Human Resource Coordinator or Office Manager?
- Bachelor's (Required)
- Microsoft Office: 3 years (Required)
- Administrative experience: 5 years (Required)
- Office Manager: 5 years (Preferred)
- Houston, TX (Harris County): Relocate before starting work (Required)
We regret to inform you that this job opportunity is no longer available
Latest Job Opportunities
November 20, 2024
Layne Christensen Company
Water Pump Installer - Layne
Middletown
FULL TIME
View Details
November 20, 2024
Mondelēz International
Associate Manager, Omnichannel Activation Kroger & Albertsons
FULL TIME
View DetailsSimilar Jobs
November 5, 2024
Christus Health
Oncology Clinical Assistant / Full-Time
Santa Fe
FULL TIME
View Details
