September 6, 2024

State of Washington Dept. of Corrections

Connell

FULL TIME

SECRETARY LEAD

Description

Secretary Lead

Coyote Ridge Corrections Center (CRCC)

The Department of Corrections is seeking a highly motivated and qualified individual to fill one (1) permanent position for Secretary Lead at Coyote Ridge Corrections Center.

COYOTE RIDGE CORRECTIONS CENTER (CRCC) is located on a 60-acre site about 40 miles north of the Tri-Cities. CRCC is comprised of two-complexes. The Medium Security Complex (MSC) is a 2,048 bed facility that houses Incarcerated Individuals (I/I) with Medium and MI3 Custody. MSC consists of 4 Hybrid units and 4 Medium units. The Minimum Security Unit (MSU) is a 480 bed facility that houses assisted living and MI2 Custody I/I. MSU consists of 2 units. This is a work/program orientated facility that offers many educational, vocational, and self-help programs and Class II and Class III Correctional Industries work programs.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all Incarcerated Individuals can learn to make choices that contribute to a safer society.

NOTE: This job posting may be used to fill future vacancies.

Duties

This position will provide clerical support to the Correctional Program Manager and is responsible for providing training and support to the facility Office Assistants in support of the Department of Corrections mission.

Other duties include, but are not limited to:

Process Custody Facility Plans (CFPs). With delegated authority, upon final signature of the CPM, execute recommendations into the Offender Management Network Information (OMNI), including initiating transfer orders and managing offender classification holds as COM delegates..
As delegated by the CPM, correspond with the Headquarters Community Screening Committee (HCSC) concerning custody overrides and work release referrals, as well as other various changes in I/I programming to ensure proper procedures, policies, and timeliness are met.
Upon signature of the CPM, execute OMNI entries. Update and complete all correspondence to make sure policies and timeliness are met.
Receive, log and distribute Extended Family Visit, Restoration of Good Conduct Time, Medical Hardship, and Marriage Application packets.
Manage Prohibited Contact forms.
Log and ensure the accuracy of the On-Site/Off-Site and Correctional Industries,(CI), Program Referrals.
Screen eligibility of CI Applications before CPM reviews.
Run and print OMNI reports for monitoring Classification Counselors' case loads.
Serve as liaison to various employees under the supervision of the CPM.
Provide direct administrative and confidential secretarial support for the CPM.
Manage and compile data for the Television Rental Program, Capstone tracking database/reports, I/I Payroll, and Global Tier Representative meetings and minutes.
Perform On Base scanning as needed and train support staff in the process.
Assist other clerical staff to include the Superintendent's Secretary, the other CPM Secretary Lead, and the Capacity Manager.

Qualifications

Required:

High School Diploma or Equivalent
Two years of increasingly responsible office experience requiring keyboarding
or typing and including experience directing the work of others.

Please include a resume, cover letter, and three (3) professional references.

Supplemental Information

Supplemental Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

The DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

Important Notes or Additional Information

The mission of DOC is to improve public safety. For additional information about the agency, please visit doc.wa.gov.
A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.
Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days of the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
If this position is included in a Union Shop, employees will be required to become members within thirty (30) days of employment.
Requires respirator medical evaluation questionnaire, fit testing, training, and use of respiratory protection as required by the WA Industrial Safety & Act standards. Refer to WAC 296-842 to learn more.
Must be able to work in spaces, climb stairs, walk long distances, and frequently lift up to 30 pounds. Under rare circumstances this position may be required to lift or carry up to 50 pounds and push up to 100 pounds.
DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

Telework Details

This position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

Remote/telework/flexible schedules (depending on position)
Up to 25 paid vacations days a year
8 hours of paid sick leave per month
12 paid holidays a year
Generous retirement plan
Flex Spending Accounts
Dependent Care Assistance
Deferred Compensation and so much more!

For questions about this recruitment, or to request reasonable accommodation in the application process, please email DOCDLCRCCHRLocal@doc1.wa.gov or call us at 509-543-5800. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.