Residency Program Assistant

September 21, 2024

Centreville

FULL TIME

Cahaba Medical Care Foundation

Position: Residency Program Assistant

Reports to: Graduate Medical Education Manager

Duties and Responsibilities:

Performing administrative duties for GME Manager, Residency Program Coordinator(s) and Faculty members
Screening calls and emails sent from reception
Managing multiple didactics, meeting, and trip calendars for GME Manager, Residency Program Coordinator(s), and Faculty members
Making travel, meeting and event arrangements for residency program
Creating spreadsheets and presentations as directed by the GME Manager, Residency Program Coordinator(s) and Faculty members
Organizing, maintaining, and filing digital files and records
Preparing and editing correspondence, reports, and presentations
Providing quality customer service
Assist with other overflow work as directed by the GME Manager or Residency Program Coordinator
Assisting with various similar tasks for other members of the residency team as directed by the GME Manager
Assisting with resident credentialing
Occasionally traveling to other sites to assist with meetings / projects (including overnight stays for out of town events)

Required Skills:

Excellent organizational, interpersonal and communication skills
Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe, Zoom)
Project coordination experience
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times.
Ability to work well with various levels of internal management and staff as well as outside vendors and clients
High level of flexibility and willingness to help with the daily tasks
Prompt, reliable attendance at the office

Required Qualifications:

Associate Degree in administrative assistant/business administration/management field, or equivalent experience (at least 2 years in a clerical/administrative position)