November 17, 2024

Olympus Corporation of the Americas

Westborough

Project Portfolio Manager

Workplace Flexibility: Hybrid

For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling.

Every day, we live by our philosophy, True to Life, by advancing medical technologies and elevating the standard of patient care so people everywhere can fulfill their desires, dreams, and lives.

Our five Core Values empower us to achieve Our Purpose:

Patient Focus, Integrity, Innovation, Impact and Empathy.

Learn more about Life at Olympus.

**Please note: All correspondence will be sent from our Olympus domain (@Olympus.com). If you receive correspondence from an entity other than @Olympus.com, it is likely not legitimate.

Job Description

Are you interested in exposure to and learning aspects of all cross-functional disciplines collaborating in new product development? Do you have a passion for supporting the development and commercialization of life changing medical device products? The Olympus OSTA business is looking for an energized, talented, and collaborative team member to immerse into the product development lifecycle experience!

The Project Portfolio Manager will be responsible for coordinating, managing, and overseeing day-to-day activity of the OSTA regional Project Management Office (PMO). The responsibilities include oversight of portfolio data integrity, team and leadership communication, and resource management maintenance. The scope of duties is approximately 75% analysis, and 25% process management.

The Project Portfolio Manager will be accountable to ensuring inputs to the Project Portfolio Management (PPM) system are timely and accurate, per defined processes, to support analyses outputs and decisions. The ideal candidate will perform analyses that monitor information accuracy and manage the flow of information providing support to a broad range of projects of strategic importance to Olympus. The ideal candidate will become a key driver to the operational excellence of the PMO.

Job Duties

Partner with PMO leadership to socialize short- and long-term capacity and resource gaps and constraints as part of the resource allocation maintenance process.
Provide relationship management and enhancements with the broader cross-functional business partners and locations.
Identify patterns/trends in data and potential causes for concerns such as under/over- allocation of resources.
Drive portfolio infrastructure accuracy (directly and indirectly), internal stakeholder information awareness, and coordination of regional management review meetings (including execution and reporting).
Take a prominent role in strategic business plan (SBP) and resource allocation processes (RAP). Provide continuous consultation to PMO leadership.
Coordinate and facilitate r PAB information (meetings and reporting) in conjunction with r PMO leadership; ensure timeliness and accuracy of information, and coordinate participation of appropriate presenters and stakeholders.
Work closely with Program Managers to align on project updates (start/end dates, resource needs, change request impacts, etc.), and communicate allocation gaps with portfolio leadership to optimize resource planning decisions.
Analyze project resourcing actuals versus plan to improve accuracy of project resourcing estimates by department. Work with Finance and Heads of Departments to capture project resource allocations and demand estimates.
Manage required project resource requests and fulfill project allocation needs aligned with Program and Functional managers.
Support Functional Managers to track resources by skillset to ensure and maintain reasonable capacity levels and timing to support projects.
Enable compliance of the g PMO Business Review Deliverable (BRD) standards; support the process to monitor the progress and review of the BRDs in preparation for project phase gate exits.
Interface between PMO, Strategy and Portfolio Management, Human Resources, Finance, and IT groups to support and drive numerical and meta- data accuracy and population within the PPM system.
Support the governance, usage, evolution, and maintenance of the PPM tools (including new user onboarding).
Proactively identify process improvements and add new tools & features; align with initiatives from the g PMO to the r PMO and assist in deploying via change management practices; drive regional compliance after deployment.
Provide critical support for the Strategy and Portfolio Management and PMO groups during annual & quarterly resource assessment, including leveraging the business analytics tool to identify opportunities for change.
May support functional excellence initiatives.

Job Qualifications

Required:

Bachelor's Degree in Engineering, Finance, Business, Economics, Marketing, or quantitative field required; Masters degree or MBA preferred.
Minimum of 5-7 years experience in project management, analytics, corporate strategy, or related field preferred.
Ability to travel as required up to 5%.
Excellent analytical and complex problem-solving skills with proven expertise in creating reports and tools to analyze and evaluate data.
Focused attention to detail to support monitoring the integrity of data at the granular and summary levels.
Proven ability to retrieve, manipulate, and analyze data from various sources to draw relevant and actionable conclusions.
Strong analytical skills using Excel (pivot tables) and other data analytics tools.

Preferred:

Experience in/exposure to various Project Management methodologies (Waterfall, Agile).
Experience in/exposure to a structured PMO and supporting governance including management tools and processes. · Knowledge of Power BI, MS Project Web App, Office 365 environment strongly preferred.
Experience in the medical device field or heavily regulated industry a plus.

Why join Olympus?

We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture.

Equitable Offerings you can count on:

Competitive salaries, annual bonus and 401(k)* with company match
Comprehensive medical, dental, vision coverage effective on start date
24/7 Employee Assistance Program
Free live and on-demand Wellbeing Programs
Generous Paid Vacation and Sick Time
Paid Parental Leave and Adoption Assistance*
12 Paid Holidays
On-Site Child Daycare, Café, Fitness Center**

Connected Culture you can embrace:

Work-life integrated culture that supports an employee centric mindset
Offers onsite, hybrid and field work environments
Paid volunteering and charitable donation/match programs
Diversity Equity & Inclusion Initiatives including Employee Resource Groups
Dedicated Training Resources and Learning & Development Programs
Paid Educational Assistance

US Only

**Center Valley, PA and Westborough, MA

Are you ready to be a part of our team?

Learn more about our benefit and incentives.

At Olympus, we are committed to Our Purpose of making people’s lives healthier, safer and more fulfilling. As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

For more than 100 years, Olympus has pursued a goal of contributing to society by producing products designed with the purpose of delivering optimal outcomes for its customers around the world.

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America. For more information, visit www.olympusamerica.com.

Olympus is dedicated to building a diverse, inclusive and authentic workplace

We recognize diversity in people, views and lifestyle choices and emphasize the importance of inclusion and mutual respect. We strive to continue to foster empathy and unity in the workplace so that our employees can fully contribute and thrive.

Let’s realize your potential, together.

It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.

Applicants with Disabilities:

As a Federal Contractor, Olympus is committed to ensuring our hiring process is accessible to everyone. If you need an accommodation in order to complete the application or hiring process, please contact Olympus via email at OCAAccommodations@olympus.com. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).

Posting Notes: || United States (US) || Massachusetts (US-MA) || Westborough || Research and Development