Job Opportunities in United States
November 5, 2024
Department of Public Safety Standards and Training
Salem
FULL TIME
Operations Division Support (Executive Support Specialist 1)
Initial Posting Date:
11/05/2024
Application Deadline:
11/19/2024
Agency:
Department of Public Safety Standards and Training
Salary Range:
$3,684 - $4,918
Position Type:
Employee
Position Title:
Operations Division Support (Executive Support Specialist 1)
Job Description:
Department of Public Safety Standards and Training
Operations Division Support (Executive Support Specialist 1)
This recruitment is for one (1), permanent, full-time position located in Salem, OR (4190 Aumsville Hwy SE) and is a management service non-supervisory role therefore not represented by a union. This recruitment will be used to establish a list of qualified applicants and may be used to fill future vacancies.
Note: No cover letter is required to apply, please ensure you allow sufficient time to complete the application questionnaire as it will determine candidate advancement.
What you will be doing:
This position will support the Deputy Directors, as well as provide support to the Operation Division (Consisting of Procurement, Business Services, Facilities, IT) by monitoring and auditing the operations of the division through administrative support. The role serves as the divisional liaison between agency divisions, state agencies, local government, and vendors/contractors. Key responsibilities include composing internal and external correspondence, managing mail distribution, and responding to public inquiries. The position also facilitates travel arrangements for Deputy Directors, maintains their calendar, and acts as the safety committee secretary. Additional duties involve preparing analytical reports, assisting with agency asset management, supporting contract administration, and contributing to the development of divisional goals and operational plans. The role includes administering updates and monitoring the division’s computerized management maintenance system.
For a complete position description, please
click here
to contact the recruiter.
About DPSST:
The Department of Public Safety Standards and Training (DPSST) oversees the development of professional standards and the delivery of quality training for law enforcement officers, corrections officers, parole and probation officers, firefighters, telecommunicators, and emergency medical dispatchers. DPSST is also the regulatory agency that enforces employment and training standards for the above listed public safety disciplines and licenses proprietary security managers, security contractors and officers, polygraph examiners, and private investigators.
Diversity Equity Inclusion & Belonging is a core value at DPSST. We are passionate about building and sustaining an inclusive and equitable working and learning environments for all students, staff, and faculty. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. Employees are expected to uphold this value and foster an inclusive and equitable workplace.
What's in it for you:
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Work/life balance and a supportive working environment.
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11 Paid holidays a year
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Paid sick leave, vacation, and personal leave.
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Comprehensive medical, dental, and vision plans for employee and qualified family members. Find out more about our competitive benefits packages.Click hereto visit our full benefits website.
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Optional benefits additions such as flexible spending accounts, term life and more.
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You will be automatically enrolled into thePublic Employees Retirement System (PERS)program. Employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS; the salary range noted above reflects base salary only.
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Free parking!
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Onsite Cafeteria
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Onsite wellness options
Minimum Qualifications:
Three (3) years of clerical/secretarial experience which included:
One (1) year at a full performance level performing typing, word processing, or other generating of documents AND lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one (1) year of the clerical/secretarial experience.
One (1) year at a full performance level performing typing, word processing, or other generating of documents AND lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one (1) year of the clerical/secretarial experience.
Requested Skills/ Desired Attributes:
“What we’d like to see” – If you have these qualities, let us know!
Successful candidates selected to move forward will meet the minimum qualifications and present the requested skills/desired attributes within their application material and application questionnaire
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Working experience providing administrative support to managers.
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Strong knowledge of data and document management processes; skilled in creating, formatting, and editing with appropriate grammar and punctuation.
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Experience providing equity-driven customer service and interpersonal skills for team members and internal and external customers.
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Demonstrated ability to work quickly and accurately with shifting priorities while demonstrating strong attention to detail and commitment to high quality.
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Ability to communicate verbally and in writing in a professional and effective manner with a diverse population, answering questions and explaining information.
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Ability to handle inquiries for information with tact while still protecting the confidentiality of information
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Experience with Microsoft Office Suite, including Excel, Word, and Outlook; Ability to work with various computer programs.
Please note that the questionnaire will ask questions pertaining to the requested skills/desired attributes section. No cover letter is required. Allow sufficient time to complete your application in one sitting, as the saving of your application cannot be guaranteed in Workday.
Additional Requirements:
Successful candidates for this position will be subject to a computerized criminal history check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.
How to Apply:
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Sign In or Create a Workday Account (Internal employees please use your Workday profile).
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Complete the self-prompted application AND attach your updated resume.
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If you do not have a resume, please make sure to include all your work experience when asked in the application.
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Complete the questionnaire within your application.
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After you submit your application, be sure to respond to the public records request (PRR) authorization and gender identity question. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
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If you are a veteran, the task to claim preference will come after the PRR and gender identity tasks. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments. We will ask you for your documents later in the process. If you need time to locate or order your documents from the VA, please contact the recruiter at the phone number or email under the ‘Need help?’ section below.
THE DEPARTMENT OF PUBLIC SAFETY STANDARDS AND TRAINING IS COMMITTED TO AFFIRMATIVE ACTION, EQUAL EMPLOYMENT OPPORTUNITY AND WORKPLACE DIVERSITY.
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