Job Opportunities in United States
November 7, 2024
Salt Lake County
Salt Lake City
FULL TIME
Office Coordinator- Sheriff's Office
Job Description:
$38,345.00 - $57,517.00 DOE*
JOB SUMMARY
Provides administrative support functions for the Division.
MINIMUM QUALIFICATIONS
Three (3) years of office administrative support experience; OR an equivalent combination of related education and experience.
ESSENTIAL FUNCTIONS
Office Coordinator
$38,345.00 - $57,517.00 DOE*
- All job-related experience must be included on the resume portion for it to be considered in the salary offer.
JOB SUMMARY
Provides administrative support functions for the Division.
MINIMUM QUALIFICATIONS
Three (3) years of office administrative support experience; OR an equivalent combination of related education and experience.
ESSENTIAL FUNCTIONS
- Provides administrative support for Division leadership, committees, councils, boards, and assigned work groups. Takes minutes during meetings, transcribes documents, and maintains records of actions.
- Composes a variety of correspondence, documents, and reports; formats, proofreads, and edits.
- Provides customer service by answering phones, greeting visitors, relaying messages, and distributing forms, documentation, and information.
- Maintains calendars and schedules.
- Acts as an administrative liaison to other County agencies and external stakeholders.
- Prepares and maintains administrative documents including regulations, enforcement files, adjudicative appeals and legal requests for the division.
- Serves as Records Coordinator complying with GRAMA and all related policies and procedures.
- Develops, maintains, organizes, stores, and monitors reports, correspondence, files, forms, and documents.
- Processes travel to include completing the initial travel request forms and, where appropriate, making hotel reservations, airline reservations, and car rental reservations.
- Coordinates all aspects of assigned events and meetings.
- Collects, researches, analyzes, and organizes materials and information for projects and reports.
- Acts as back up support to office clerical staff.
Skills and Abilities to:
- Follow verbal and written procedures and instructions
- Communicate effectively both verbally and in writing
- Organize workloads and prioritize tasks to adhere to deadlines
- Work independently under minimal supervision
- Develop, implement, and maintain filing and recordkeeping systems
- Interpret and apply policies and procedures
- Operate standard office equipment
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