Job Opportunities in United States
September 10, 2024
Ward County North Dakota
Minot
FULL TIME
Office Assistant
Office Assistant
Ward County Sheriff Department is hiring for an Office Assistant.
Starting Pay Range: $19.99 - $22.07 per hour, depending on experience
Type of Recruitment: Internal/External
1. GENERAL DESCRIPTION OF POSITION:
This position serves as the primary initial contact person for the public when calling or visiting the Sheriff’s office during business hours. This position is responsible for all criminal papers. The position routes calls and messages, answers business related questions, transcribes recordings related to departmental functions, and performs secretarial and clerical duties in assisting other staff members.
2. DUTIES AND RESPONSIBILITIES: (“l” Indicates essential function)
3. SUPERVISION RECEIVED/EXERCISED:
4. POSITION QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES):
5. PHYSICAL AND MENTAL DEMANDS (These support the essential function):
6. WORK ENVIRONMENT:
7. OTHER ASSIGNMENTS:
Ward County Sheriff Department is hiring for an Office Assistant.
Starting Pay Range: $19.99 - $22.07 per hour, depending on experience
Type of Recruitment: Internal/External
1. GENERAL DESCRIPTION OF POSITION:
This position serves as the primary initial contact person for the public when calling or visiting the Sheriff’s office during business hours. This position is responsible for all criminal papers. The position routes calls and messages, answers business related questions, transcribes recordings related to departmental functions, and performs secretarial and clerical duties in assisting other staff members.
2. DUTIES AND RESPONSIBILITIES: (“l” Indicates essential function)
- Performs the receptionist duties for the office, answers the phone and directs calls, takes messages, relays information, answers business related questions, greets visitors to the office and directs them to appropriate staff members.
- Types reports, statements, and related material from recordings (transcription).
- Operate office equipment such as a personal computer, a variety of software, copy machine, multi-line phone, fax machine, transcription equipment, paper shredder, and the department’s two-way radio.
- Receive and prepare criminal papers for service which includes preparing forms, entering them into the LERMS and Excel Spreadsheet and routing the papers to Sheriff’s Deputies.
- Return criminal papers after service which includes cancellation in LERMS and Excel, preparing an affidavit of service to be returned to the proper agency.
- Make copies of accident reports and distribute them to the proper agency, receives and responds to requests for accidents reports from various insurance companies and involved parties.
- Make copies of Incident Reports (IR’s) and distribute them to the proper person and agency.
- Download videos to appropriate digital drive.
- Conduct background checks for law enforcement agencies and individuals requesting their own record.
- Receive payments and issue receipts for paper service and record requests.
- Enter written warnings issued by deputies into the New World System.
- Provide information to and work with other county departments and law enforcement agencies.
- Register and update all change of address forms for sexual offenders residing or working in Ward County.
- Take requests for county employee ID’s and Key fobs, complete requests and issue.
- Assist other staff members in completing and routing forms, gathering information, and processing other routine departmental paper work.
- Collect and distribute departmental mail.
- Receive payments and issue receipts for small claims papers, executions, accident reports, concealed weapon permits, impounds, etc.
3. SUPERVISION RECEIVED/EXERCISED:
This position is supervised by the Administrative Supervisor position in the Sheriff’s Office and does not supervise others.
4. POSITION QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES):
(“l” indicates essential functions)
- High School or GED diploma, with emphasis in business and secretarial courses
- One year full-time secretarial experience including receptionist duties and typing from dictation.
- Two years of college level legal secretarial or business courses preferred.
- Knowledge of filing and office procedures, English grammar, spelling, and punctuation, and strong computer skills.
- Knowledge of legal terminology and the workings of the criminal justice system, preferred.
- Skill in typing often from recordings (transcribing) at a speed of at least 50 wpm with a high degree of accuracy.
- Must possess outstanding face-to-face verbal communications as well as by phone, and written communication skills.
- Ability to deal tactfully and effectively with individuals in anxiety producing and stressful situations.
- Ability to work independently, learn new skills, and methods and effectively apply them on the job.
- Ability to work effectively and courteously with other staff members, other agencies and offices, and the public.
- Must possess and understand proper time management skills.
- Must possess excellent organizational skills.
5. PHYSICAL AND MENTAL DEMANDS (These support the essential function):
- Must be able to work through stressful situations with the public
- Must be able to multi-task
- This position is called upon to file and retrieve various files and records which can involve reaching, stooping, bending, stretching, and light lifting
6. WORK ENVIRONMENT:
- Normally works Monday-Friday, 8:00 am to 4:30 pm, indoors in a climate controlled temperature
- Additional hours or work on weekends or holidays may be required on occasion
- Works in high stress and anxiety producing situations
7. OTHER ASSIGNMENTS:
Department heads and supervisors reserve the right to amend the functions assigned this position, either temporarily or permanently, at any time as they determine the best interest of their departments. Further, employees may be assigned other or additional functions to fill-in during the absence of other employees or vacancies in other positions.
Miscellaneous Information
Applicants must submit: Ward County Application, Cover Letter, Resume and DD214 if claiming Military Veteran's Preference no later than 4:30 PM on September 25, 2024.Job Details
Category
Sheriff's Office
Status
Open
Posted
September 10, 2024 3:00 PM
Closing
September 25, 2024 4:30 PM
Tools
Download Application
Apply Online
Email Resume
We regret to inform you that this job opportunity is no longer available
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