September 16, 2024

Crain Automotive Team

Fayetteville

FULL TIME

Office Administrator

The following is the defined responsibilities of the Office Administrator position.

Coordinate paperwork flow between dealership and corporate office
Billing Review

Run C & E list daily for review
Verify all deals are ready for processing prior to sending to corporate
C list deals on desk prepared for corporate, if not back to E status
Inspect checklist on funding packets & deals
E list – Find and document in F&I office
Re-Run C & E list for General Manager to review
Attend CIT meeting and take notes
Update notes and schedule on CIT from meeting-email to billing clerk
Post deals to accounting & send contracts to financial institutions

Coordinate supply orders with Corporate – 1st and 15th
Stock-In new and used units, key tags, addendums, etc. Accounting will be done by corporate.
Incentive Schedule and report to corporate weekly. Work with GM to insure no past due or ineligible incentives. Verify all incentive eligibility prior to processing of deal.
Serve as payroll contact to assist GM
Backup CRM when needed

Work Schedule: 8 to 5 – 40 hours per wk
The Crain Automotive Team is Arkansas' largest family owned and operated dealer group. We provide Arkansas with the best shopping experience for new & used vehicles and provide certified auto repair, service and maintenance for all makes and models, as well as, collision centers for body repairs.We have locations across Northwestern and Central Arkansas and are constantly growing. We do this by hiring the best and offering the most competitive pay plans, full benefits, 401K and life insurance. So if you are passionate about providing great customer service and this sounds like the place for you, we would love to hear from you.