Job Opportunities in United States
November 5, 2024
Northeastern State University
Tahlequah
N99396 Buyer I, Tahlequah
JOB SUMMARY
This position facilitates university purchasing endeavors, helping to ensure that the right items are acquired at the right time, with the least disruption to end users, and at the best combination of quality and price.
MAJOR DUTIES
Analyzes departmental purchase requisitions for completeness and accuracy of information, contacts department or initiator to clarify and complete information, determines method needed to process requisition such as bid, request for proposal or blanket contract.
Writes and distributes bid invitations or requests for proposal, receives and analyzes quotes, bid and proposals and award contracts.
Interviews sales representatives and researches companies to develop new sources of supplies to update records and files and to secure favorable terms for the University.
Negotiates contracts and bid proposals; investigates complaints and secures adjustments, monitors vendor activities for compliance with all contract terms and conditions.
Develops and refines bids and specifications.
Identifies and selects vendors to procure commodities meeting criteria of price, quality, quantity, availability, and delivery dates.
Interprets and communicates purchasing procedures and policies to departments, vendors and staff.
Establishes blanket purchase agreements with vendors, setting dollar limitations and time of contract limitations.
Monitors the maintenance of records regarding pricing and ordering of materials; prepares reports, analysis and recommendations.
Processes purchasing transactions in accordance with state and federal statutes, policies established by the RUSO and state Boards of Regents, and institutional policies and procedures.
Assist in the development of a competent, productive and effective departmental staff by participating in training faculty and staff members involved in procurement operations.
Assist in Purchasing Card administration.
Performs related duties as assigned.
KNOWLEDGE REQUIRED BY THE POSITION
Principles and practices of purchasing, including ethics, internet research, bid preparation and evaluation, competitive bidding procedures and quality control.
Federal, state, Board and University purchasing guidelines, policies and procedures.
Skill in preparing and analyzing complex technical specifications, bids and proposals.
Skill in decision making and problem solving.
Skill in interpersonal relations and in dealing with end users and the public.
Skill in oral and written communication, including advanced writing skills in preparing requests for proposal, requests for quote, and evaluation of responses.
Ability to work with relative independence.
Ability to analyze and evaluate data and make recommendations and decisions.
Proficiency in the operation of computer and job related software programs including, but not limited to, Blackboard Learning Systems, Microsoft Suite, and JPMorgan website management.
SUPERVISORY CONTROLS
The supervisor assigns work in terms of general instructions requiring me to use much judgment. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results. Work is performed independently.
GUIDELINES
Guidelines include state and federal statues and laws, RUSO and State Regents’ policies and procedures, University policies and procedures.
Guidelines frequently require interpretation and determination whether applicable to individual circumstances.
COMPLEXITY/SCOPE OF WORK
The wide variety of circumstances and products or services that must be procured, while complying with time and regulatory constraints and the needs and expectations of end-users makes this work complex.The need to occasionally deny a request or redefine a request adds to the difficulty.Clear, concise, and compassionate communication is required, which is a skill not held by many persons.
The purpose of this position is to facilitate university purchasing endeavors, helping to ensure that the right items are acquired at the right time, with the least disruption to end users, and at the best combination of quality and price.
CONTACTS
Contacts are typically to provide s This position interacts with co-workers, other university
personnel and administrators, vendors, and members of the general public.
Contacts are typically to give or exchange information, to resolve problems, to provide services, to motivate or influence persons, or to negotiate matters.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.
The work is typically performed in an office, library or computer room.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
None
MINIMUM QUALIFICATIONS
Knowledge and level of competency commonly associated with completion of a baccalaureate degree with an emphasis in Business or Accounting preferred
Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years’ experience or service.
Certification as a purchasing officer within the state of Oklahoma, or the ability to become certified within one year of employment
REFERRED QUALIFICATIONS
Annual salary $39,828.00 with excellent benefits, including generous leave package
Projected hire date 12/2/2024
Applications accepted until 11/24/2024
NOTE: Posting will close to applicants at ll:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted.
To complete the application process, it is critical to create a profile.
Notice to applicants
Northeastern State University’s policy is that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.
This position facilitates university purchasing endeavors, helping to ensure that the right items are acquired at the right time, with the least disruption to end users, and at the best combination of quality and price.
MAJOR DUTIES
Analyzes departmental purchase requisitions for completeness and accuracy of information, contacts department or initiator to clarify and complete information, determines method needed to process requisition such as bid, request for proposal or blanket contract.
Writes and distributes bid invitations or requests for proposal, receives and analyzes quotes, bid and proposals and award contracts.
Interviews sales representatives and researches companies to develop new sources of supplies to update records and files and to secure favorable terms for the University.
Negotiates contracts and bid proposals; investigates complaints and secures adjustments, monitors vendor activities for compliance with all contract terms and conditions.
Develops and refines bids and specifications.
Identifies and selects vendors to procure commodities meeting criteria of price, quality, quantity, availability, and delivery dates.
Interprets and communicates purchasing procedures and policies to departments, vendors and staff.
Establishes blanket purchase agreements with vendors, setting dollar limitations and time of contract limitations.
Monitors the maintenance of records regarding pricing and ordering of materials; prepares reports, analysis and recommendations.
Processes purchasing transactions in accordance with state and federal statutes, policies established by the RUSO and state Boards of Regents, and institutional policies and procedures.
Assist in the development of a competent, productive and effective departmental staff by participating in training faculty and staff members involved in procurement operations.
Assist in Purchasing Card administration.
Performs related duties as assigned.
KNOWLEDGE REQUIRED BY THE POSITION
Principles and practices of purchasing, including ethics, internet research, bid preparation and evaluation, competitive bidding procedures and quality control.
Federal, state, Board and University purchasing guidelines, policies and procedures.
Skill in preparing and analyzing complex technical specifications, bids and proposals.
Skill in decision making and problem solving.
Skill in interpersonal relations and in dealing with end users and the public.
Skill in oral and written communication, including advanced writing skills in preparing requests for proposal, requests for quote, and evaluation of responses.
Ability to work with relative independence.
Ability to analyze and evaluate data and make recommendations and decisions.
Proficiency in the operation of computer and job related software programs including, but not limited to, Blackboard Learning Systems, Microsoft Suite, and JPMorgan website management.
SUPERVISORY CONTROLS
The supervisor assigns work in terms of general instructions requiring me to use much judgment. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results. Work is performed independently.
GUIDELINES
Guidelines include state and federal statues and laws, RUSO and State Regents’ policies and procedures, University policies and procedures.
Guidelines frequently require interpretation and determination whether applicable to individual circumstances.
COMPLEXITY/SCOPE OF WORK
The wide variety of circumstances and products or services that must be procured, while complying with time and regulatory constraints and the needs and expectations of end-users makes this work complex.The need to occasionally deny a request or redefine a request adds to the difficulty.Clear, concise, and compassionate communication is required, which is a skill not held by many persons.
The purpose of this position is to facilitate university purchasing endeavors, helping to ensure that the right items are acquired at the right time, with the least disruption to end users, and at the best combination of quality and price.
CONTACTS
Contacts are typically to provide s This position interacts with co-workers, other university
personnel and administrators, vendors, and members of the general public.
Contacts are typically to give or exchange information, to resolve problems, to provide services, to motivate or influence persons, or to negotiate matters.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.
The work is typically performed in an office, library or computer room.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
None
MINIMUM QUALIFICATIONS
Knowledge and level of competency commonly associated with completion of a baccalaureate degree with an emphasis in Business or Accounting preferred
Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years’ experience or service.
Certification as a purchasing officer within the state of Oklahoma, or the ability to become certified within one year of employment
REFERRED QUALIFICATIONS
Annual salary $39,828.00 with excellent benefits, including generous leave package
Projected hire date 12/2/2024
Applications accepted until 11/24/2024
NOTE: Posting will close to applicants at ll:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted.
To complete the application process, it is critical to create a profile.
Notice to applicants
Northeastern State University’s policy is that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.
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