October 24, 2024

AeroMD

St Thomas

PART TIME & CONTRACT

MEMBERSHIP ASSISTANT (Part-Time Contract)

Membership Assistant (Part-Time Contract)

Position Overview:
We are seeking a reliable and detail-oriented Part-Time Office Employee to join our team. The ideal candidate will handle a variety of general office tasks, as well as specialized responsibilities including application processing, fulfillment, corporate account audits, and inventory management. This role is critical in supporting the day-to-day operations and ensuring smooth workflow across departments.

Key Responsibilities:

General Office Support:
- Maintain filing systems, both physical and digital
- Provide administrative support to team members as needed

Review and respond to any urgent emails, including ones received over the weekend
Check voicemail and handle any priority phone messages.
Organize any necessary follow-ups.

Data Entry & Application Management:
- Input and process applications with high attention to detail and accuracy

File digital or physical documents, ensuring everything is organized for easy access.
Print, scan, or copy documents as needed.
Perform data entry for records, weekly reports, or invoices ensuring accuracy.

Fulfillment Tasks:
- Process and fulfill product or document requests
- Pack and ship materials according to specified guidelines
- Track and confirm deliveries

Fulfillment of IDS cards

Corporate Account Audits:
- Perform routine audits of corporate accounts, ensuring accurate and up-to-date information
- Reconcile discrepancies and report findings to management
- Assist with the preparation of audit-related documentation and files

Reconcile lapsed memberships
Perform membership profile updates (addresses, insurances, etc)

Inventory Management:
- Conduct regular inventory checks of office supplies and other materials for presentation needs.
- Update inventory logs and ensure timely reordering of supplies
- Assist in organizing and managing stock levels

Qualifications:

High school diploma or equivalent required; some college coursework preferred
Previous experience in an office setting or administrative role is a plus
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software
Strong organizational skills and attention to detail
Ability to multitask, prioritize, and manage time effectively
Excellent communication skills, both written and verbal
Ability to work independently and collaboratively within a team
Basic knowledge of accounting or inventory management is a plus

Work Hours:
This is a part-time position, with an estimated commitment of 20 hours per week. Flexibility in scheduling is available, but some fixed hours may be required.