September 20, 2024

Association of Village Council Presidents

Bethel

Headstart Administrative Assistant

Description

SUMMARY: The Administrative Assistant is a critical member of the Head Start team and the Youth & Child Unit. Primary responsibilities are to provide administrative and clerical support to members of the management team, program manager, and Youth & Child Unit so that internal processes are smooth and efficient.

PERFORMANCE RESPONSIBILITIES:

Assist with Head Start application process and data entry into Child Plus software.
Maintain the Monthly Data reports for accuracy.
Develop and maintain all in-kind reports for the program.
Assist with preparing for monthly Policy Council and Management Team meetings.
Record meeting notes for the Policy Council and Management Team meetings.
Maintain a Teams folder for the Policy and Management Team meeting notes, agenda and agenda items.
Submit purchase requests for the Head Start Central Office and assist with village-based purchase requests when needed.
Create and update Head Start staff travel and reconciliation.
Maintain Program Operations and Central Office Calendar and revisions.
Assist Head Start Manager in grant preparations.
Assists in putting any Head Start Program data into the appropriate software.
Maintain organization of the program’s electronic and paper filing systems.
Work closely with the accounting department for purchases on behalf of the program.
Answer all questions regarding purchasing.
Responsible for general clerical duties as assigned.
Maintain strict confidentiality.
Other duties as assigned.

Requirements

QUALIFICATIONS: The individual must be able to perform each essential duty satisfactorily. This position requires strong written, oral, organizational, and computer skills and knowledge of general office equipment. Must pass a physical examination and criminal background check. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE: High school graduate or GED is required.

Salary Description

$43,918 -$57,044