November 16, 2024

Arlington Public Schools

Arlington

FULL TIME

EXTENDED DAY SPECIALIST

JOB DESCRIPTION:

Human Resources announces openings for a 1.0 FTE Extended Day Specialist position. This is a 260-days, Grade E-08 position.

The Extended Day Specialist manages the ongoing tasks related to the development and operations of Elementary Out-of-School time school-age programs, middle school check-in programs, the diverse and inclusive Shriver Program, which operate between 6:30 am and 6:30 pm during the school year and summer calendars. The Specialist oversees and organizes county-wide registration, billing, and enrollment. Performs employment and related human resource functions including: program planning, staffing, and working closely with personnel in the hiring process. Development of professional development relevant to child development and the professional growth of staff who engage with students in the Extended Day programs. This includes professional development pertaining to students with diverse needs. The specialist serves as the primary Extended Day contact for building principals, assistant principals, Extended Day supervisors, and other school administrators and central office staff.

RESPONSIBILITIES:

ILLUSTRATIVE EXAMPLES OF WORK (May not include all duties performed; not all incumbents perform all functions delineated.)

Develops and operates all personnel related processes in Extended Day, including: recruitment, interviews, staff selections and assignments, oversees substitute assignments, personnel/ payroll memos, etc.
Overall responsibility of the development and presentation of professional development and staff training.
Develops and updates training and recruiting materials, responds to written and verbal inquiries related to employment and writes, edits correspondence, reports, and staff communications.
Oversees central office staff responsible for client support, registration, and billing.
Oversees the development of fee schedules, processing of registration, and financial account management.
Works with Extended Day supervisory staff to determine program staffing based on registration projections and allocates staffing positions based on student enrollment.
Reviews the APS policies for Extended Day and the VDOE licensing requirements to ensure compliance; recommends changes or revisions to ensure the operation of quality programs.
Bills outside agencies for student tuition and scholarships, and follows up on checks returned because of insufficient funds, including the decision to withdraw students if fees are not paid.
Oversees that there is proper transmittal process of all Extended Day tuition payments with the Extended Day Accounts Receivable system and the Finance Department.
Monitors the Extended Day school year and summer budgets and assists with overall budget planning.
Develops work calendars for Extended Day 10-month employees and communicates that information to Personnel and Payroll for pay purposes; assists in resolving discrepancies that arise.
Prepares and maintains all staff time sheets for Extended Day program and Extended Day Central Office staff.
Maintains multiple databases of all Extended Day staff recruitment and assignment records.
Oversees all tasks related to school year Extended Day programs, middle school Check-In programs and summer school extended day programs.Organizes the programming related to these programs.
Manages and tracks staff absences, as reported between 6pm and 7am and throughout the day, and arranges for the placement of substitutes in the extended day program.
Provides technical support for the Extended Day staff at all program sites and Central Office. Informs Extended Day Director of serious incidents, suspensions, appeals from parents and dismissals of staff, and collaborates on resolutions of these situations.
Maintains collaboration with building administrations to assure the operation of a quality program in each elementary and middle school.
Maintains collaboration with the accounting, purchasing, personnel, warehouse, maintenance, food services, information systems and other support programs to ensure effective operation of the program.
Manages the facility, telephone, and equipment needs for all Extended Day programs Develops, writes, and edits correspondence, reports, handbooks, staff communications, etc. for distribution and publication to staff, families, and community members.
Facilitates and manages communications about school year and Summer Extended Day programs among, school year principals and school staff, summer school administrators and staff, Extended Day staff, Special Education, Transportation, Food and Nutrition Services, Finance, Information Services, Human Resources, Payroll, School and Community Relations, and and other APS departments.
Supports supervisory team members in program planning, administrative tasks and supervising direct care staff within the Extended Day program.
Works flexible hours between 6am and 7pm and available to provide training on Saturdays and evenings.
Performs related duties as required or assigned

EXPERIENCE:

PREFERRED QUALIFICATIONS

Extensive knowledge of goals, procedures, and practices of the APS Extended Day Program.
Ability to manage and organize the supervision, planning, and implementation of program activities; and train, monitor, and work effectively with Extended Day staff.
Ability to deal with problems in a courteous, tactful manner.Excellent interpersonal skills and the ability to communicate effectively with hostile and confrontational situations with tact, diplomacy, courtesy and firm and affective resolution.
Ability to work under pressure, manage multiple tasks and to meet the demands of deadlines.
Ability to maintain effective working relationships and communicate effectively with students, staff, parents and administrators.
Ability to work collaboratively with administrators, central office staff and instructional staff.
Ability to think creatively, problem solve, make decisions and communicate those decisions clearly.
Thorough knowledge of business office procedures, practices, and equipment; ability to use modern business machines, including computers (spreadsheets, presentations and word processing software).
Ability to maintain records and prepare relatively complex reports from such records.
Ability to understand, communicate clearly and concisely, and carry out both orally and in writing, complex oral and written instructions and program goals.
Good organizational, human relations and communication skill S

QUALIFICATIONS:

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS
A bachelor's degree in a child related field and some experience in oversight of programs for elementary school age children and providing staff development activities; or any equivalent combination of education and experience that would provide the above noted knowledge, skill, and ability. or an equivalent combination of training, education and experience that demonstrates the knowledge, skills, and abilities needed to carry out the essential functions of the job successfully.

CONTACT INFORMATION:

APPLICATION PROCESS
Candidates must submit an application online and attach a resume, a written statement of interest in and qualifications for this position. Please complete the online Administrative/Technical application on the APS website in the Employment section: www.apsva.us . A minimum of three letters of recommendation must also be attached. (Recommendation letters may be sent in separately.)
If you would like to apply to this position please follow these steps.

1. Log into your application and select the appropriate application (If applicable, current APS interested in transferring must select the Employee Transfer Application.) If you are a new online application user, please register with the online system, then proceed to Step 2.

2. Login to your application, select the appropriate application, click the Start Application button at the bottom of the page.

3. Click the Continue/Save button at the bottom of each web page until you reach the Employment Openings page of the application.

4. On the Employment Openings page, click the Add Job button.

5. Select the position you would like to apply for from the drop down list.

6. Click the Add Another button to add a different position to your application or if you have finished click the Continue button and proceed to Step 7.

7. Once you have finished selecting the job(s) click the Continue button at the bottom of each web page and submit the application. (You will need to complete the Applicant Testimony and Applicant's Authorization Statement every time you re-submit your application.)

8. Click the Submit button on the left.

9. Click the Submit Application button to finish applying for an APS position(s)

Arlington Public Schools is an Equal Opportunity Employer

APPLY TO:

SALARY:

Salary range of $73,943 to $121,194 (2024-2025 pay plan).

DAYS: