Job Opportunities in United States

Executive Assistant

Working Title

Executive Assistant

Competency Level

Journey

Home Department

Chief Information Officer - 55000

Primary Purpose of Organizational Unit

The Information Technology Services unit is the primary unit responsible for the policy, procedure, protocol and management of information technology resources on the campus of the University of North Carolina Wilmington. Current main departments of the unit are Office of the CIO, Consulting Services Support, Enterprise Systems Support, Networking, Infrastructure Operations, and Research and IT Resource Management. This unit is within the division of Business Affairs.

College

Chief Information Officer - 55000 College

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Main UNCW Campus

Brief Summary of Work for this Position

This mission-critical position provides confidential, executive-level administrative support to the Chief Information Officer (CIO). In addition, this professional is a member of the core ITS Management team. We seek candidates with strong technical skills and a passion for improving the lives of students, staff and faculty in a dynamic teaching and learning environment. This position oversees and coordinates scheduling on behalf of the CIO and provides updates on specified special projects and designated operations that affect the entire scope of program operations. The Executive Assistant must be able to analyze data, solve problems, delegate tasks to subordinates, and interact with the public and various internal and external agencies. It is the Executive Assistant’s responsibility to regularly apprise the CIO of office activities.

This position professionally interprets, evaluates progress, and conveys information and directives to unit and university staff as well as diverse and varied constituents on the CIO’s behalf. The CIO delegates coordination responsibilities of administrative and project management functions to the Executive Assistant. This position relies on personal expertise and judgment to independently make changes to schedules for the CIO.

This position solicits items for management team meetings, creates agendas, takes minutes, and creates action items with due dates. This position will follow-up on action items to ensure they are delivered on time to the CIO. This position ensures that 1:1 meetings between the CIO and the management team are scheduled regularly, agendas shared in advance, and action items identified. This position will also provide administrative support to selected campus committees which include scheduling, meeting agendas and minutes, communication, and end-of-year reporting. This involves coordinating with members of IT Governance and Data Governance Committees to ensure agenda items of all members are included. Organizes and assimilates documents for UNC System CIO meetings for the CIO.

The Executive Assistant independently researches information and integrates information into reports and departmental framework guides at the request of the CIO. This position may hire and supervise student workers. This position provides direct assistance to the IT Business Officer with human resource-related matters such as scheduling interviews and correspondence with committees and candidates. This position serves as the designated key coordinator for all ITS keys, schedules meeting spaces, serves as a secondary support person for entering tickets for building maintenance, a surplus of furniture and equipment, leave keeping, coordination, and record-keeping of ITS mandatory training and electronic door access.

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred education, professional skills and experience

Required Certifications or licensure

N/A

FTE

1.0 (40 hours per week)

Months Per Year

12 Months

Work Days

M - F

Work Hours

8:00 AM - 5:00 PM

Type of Position

Permanent

Anticipated Ending Date if Time-Limited

Position Number

1942

Job Posting Date

11/19/2024

Posting Close Date

12/03/2024

Number of Openings

Single Incumbent

Special Notes to Applicants

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary will be determined based on competencies, equity, budget, and market considerations.

PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.

EEO Statement

At the University of North Carolina at Wilmington (UNCW), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting

https://jobs.uncw.edu/postings/34298