Job Opportunities in United States
November 15, 2024
22nd Century Technologies, Inc.
Bethesda
CONTRACT & FULL TIME
Executive Assistant
About our Company: -
22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000+ people including 600+ Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies’ delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including Do D, 37 other Federal agencies, 50 States, 115+ Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80+ commercial clients.
Recognized among “Best Company to Work For” by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients’ expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.
“22nd Century Technologies is an Equal Opportunity Employer" and “US Citizens & all other parties authorized to work in the US are encouraged to apply."
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Position Details:
Duration: Long Term Contract
Certification Preferred:
Job Types: Full-time, Contract
Pay: $50,000.00 - $60,000.00 per year
Benefits:
22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000+ people including 600+ Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies’ delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including Do D, 37 other Federal agencies, 50 States, 115+ Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80+ commercial clients.
Recognized among “Best Company to Work For” by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients’ expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.
“22nd Century Technologies is an Equal Opportunity Employer" and “US Citizens & all other parties authorized to work in the US are encouraged to apply."
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Position Details:
Duration: Long Term Contract
Certification Preferred:
- Executive Assistant
- Master's in Administration
- Provide Technical knowledge and support in developing and evaluating the fellowship program, establishing process and procedures and maintaining files.
- Produces various detailed reports for use by upper management.
- Provides executive expertise needed to coordinate, improve, and oversee the overall functioning of the office.
- Schedules and maintains an accurate tracking system of all activities.
- Stays abreast of and implements current regulations, policies and procedures, and updates staff on relevant information.
- Plans and completes various special projects.
- Arranges conferences and meetings and contacts attending professionals, makes travel arrangements, maintains complex schedules and calendars, and advises staff on the most effective method and format of presentations.
- Updates databases and spreadsheets and creates reports for management.
- Maintains inventory and initiates purchase requests.
- Maintain Executive's Calendar - Daily Answer Institute Phones - Daily Will work on site when Executive is on site to provide executive support. - Ad-Hoc
- Update Various Distribution Lists for the Executive as needed. - Ad-Hoc
- Provide Customer Support to Executive and their staff in completing administrative actions.
- Daily Generate, update, maintain, and tracking of various documents for the Executive. Examples include but are not limited to: Power Point Presentations, version control on documents, filing, advanced excel use, Word Documents, Flyers, etc.
- Daily Create and maintain tracking of items for the Executive and the IC as needed
- Daily Coordinate meetings or events for the IC. Examples of some of the scheduling include but are not limited to: IC Staff Meetings, IC presentations, Retirement celebrations, - Ad-Hoc
- Attending meetings as needed with the Executive and as needed will run the presentation slides, documents, or other items for the meeting for the Executive. - Ad-Hoc
- Develops and maintains Excel documents utilizing advanced excel knowledge and skills for the Executive which include analytics - Ad-Hoc
- Reviews various items for consistency, accuracy, clarity, grammar, etc. for the Executive - Ad-Hoc
- Generates draft documents for the Executive to review and incorporates feedback from into the documents.
- Some examples include (but not limited to): memos, Power Point Presentation, various forms of communications - Ad-Hoc
- Maintain the Office of Administrative Management Share Point intranet site and other Share Point sites as needed. - Ad-Hoc
- The Institute is fast paced and the individual will need to be able to handle multiple priorities at the same time, change direction/priorities quickly, and alert the executive to items which require their immediate attention. - Ad-Hoc
- Act as Travel Planner for Executive and Executive's Staff. - Ad-Hoc
- Works in collaboration with a variety of staff to complete a variety of administrative actions –
- Daily Prepares a variety of documents at the request of the executive (examples include: drafting memos, emails, etc. for the executive review/use). - Ad-Hoc
- Performs keyword search, data analysis, data compilations, work products and documents related to formatting in various software programs - Ad-Hoc
- Minimum Education Associate's
- Business Management and Administration - Finance -
- General Business - Hospitality Management - Human Resources and Personnel Management - Marketing and Marketing Research
- Social Media, knowledge of the Federal Travel Regulation -Project management, website content management - Meeting minutes/summary reports - Executive level support - Meeting coordination - Outreach Activities - Travel planning - Data analysis - Calendaring - Answer IC phones - Power Point Presentation (creation, updating, running, etc) in support of the EO - Managing Executive Calendar - Advanced Excel Use - Institute on-site Receptionist - Parking Validation - updating/maintaining Distribution Lists for EO - Tracking various items for the EO Preparing items for EO review - Scheduling - Maintain phone tree and voicemail system - contacting various individuals to coordinate/schedule meetings for the Institute, EO, etc. - New skills may be required to be learned. The individual will need to evaulate the environment and self-identify these skills and be willing to reach out to others for knowledge of this skill and/or do independent research/learning of the skill. - Ability to learn, keep up with, and research various policies, procedures - Advanced organizational and filing skills - Knowledge of the Federal Travel Regulations website content management - Meeting Minutes/Summary Reports
- Meeting Coordinator and/or meeting facilitator - Project
- Management - Data Analysis - Travel Planning - Outreach Activities
- Share Point - MS Office - Web Ex - Power Point Slide -
- Advanced Excel use - Concur Government Edition (CGE)
- Travel System - MS Teams - Integrated Time and Attendance System (ITAS)
Job Types: Full-time, Contract
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
- 8 hour shift
- Day shift
- Monday to Friday
- Associate (Required)
- Federal Travel Regulation -Project management: 2 years (Required)
- Advanced Excel use - Concur Government Edition: 3 years (Required)
- MS Teams - Integrated Time and Attendance System (ITAS): 3 years (Required)
- Bethesda, MD 20892 (Required)
- Bethesda, MD 20892: Relocate before starting work (Required)
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