Executive Assistant

September 13, 2024

Interior Gas Utility

Fairbanks

FULL TIME

Interior Gas Utility
Fairbanks, Alaska
Has the following position available:
Executive Assistant
Position Overview:
The Executive Assistant to the General Manager (GM) provides crucial support, ensuring the seamless execution of executive tasks and organizational coordination. This role requires a high level of discretion, as the Executive Assistant will be trusted with sensitive information and must act as a confidential advisor. The successful candidate will prioritize long-term commitment to the organization and be invested in IGU’s mission of delivering affordable natural gas to the community. This position is ideal for someone seeking a stable, meaningful role within a supportive environment.
The IGU was formed as a community answer to an energy crisis of high heating costs and poor air quality by building a natural gas utility to bring natural gas to the community at an affordable price. The natural gas utility was established in 2012 and is governed by a seven member Board of Directors.
The IGU’s mission is to provide low cost, clean burning natural gas to the largest number of people throughout the Fairbanks North Star Borough safely, economically, and as quickly as possible. The IGU seeks an individual who will focus on facilitating public and private partnerships and share in the passion and dedication of this community vision.
This position reports directly to the General Manager.
Executive Support:

Manage the GM’s schedule, ensuring seamless coordination of meetings, events, and deadlines.
Screen calls, emails, and other communications, exercising discretion and safeguarding confidential information.
Coordinate travel arrangements, meeting logistics, and handle expense reporting with precision.
Attend meetings, capture key takeaways, and ensure follow-through on deliverables.
Provide reliable administrative and organizational support that allows the GM to focus on strategic priorities.
As needed, provide executive support to the rest of the managerial team.

Board and Committee Support:

Prepare and organize board and committee packets, including agendas, minutes, and relevant documentation.
Attend board and committee meetings, document proceedings with accuracy, and distribute materials in a timely manner.
Maintain official records of board decisions and actions, ensuring the confidentiality and integrity of board matters.

Communication and Relationship Management:

Serve as a liaison between the GM and both internal and external stakeholders, while managing the flow of information with tact and discretion.
Draft and distribute sensitive correspondence, announcements, and reports, maintaining a high standard of professionalism.
Exercise sound judgment in handling confidential matters and in safeguarding sensitive information at all times.

Project Coordination and Leadership:

Assist in tracking and managing high-priority initiatives, ensuring deadlines are met and stakeholders are informed.
Support cross-functional collaboration and help coordinate strategic projects with various teams.
Act as a key coordinator for fostering public and private partnerships and community outreach efforts, consistent with IGU’s mission.

Qualifications:

Bachelor’s degree in Business Administration, Communications, or a related field preferred.
3+ years of experience in an executive assistant or chief of staff role.
Strong commitment to discretion, confidentiality, and long-term organizational success.
Excellent organizational and time management skills, with the ability to prioritize tasks and anticipate needs.
Outstanding written and verbal communication skills, with impeccable attention to detail and accuracy.
Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and other relevant software applications.
Ability to work independently, exercise authority, and manage complex responsibilities with minimal oversight.

Physical Requirements and Hazards:

Frequently required to sit, stand, and handle objects or controls.
Regularly required to reach with hands and arms, and lift up to 20 pounds.
Work is primarily performed in an office setting with minimal physical hazards.

How to Apply:
Interested candidates should submit their resume and a cover letter outlining their qualifications and relevant experience to hr@interiorgas.com. Please include “Executive Assistant” in the subject line. IGU is an equal opportunity employer and is committed to a diverse and inclusive workplace.
Job Type: Full-time
Pay: $28.00 - $34.00 per hour
Expected hours: 40 per week
Experience:

Microsoft Excel: 1 year (Preferred)
Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute: