Job Opportunities in United States

Summary
The Contracts Administrator provides administrative support to the Contracts Department. With the
supervisors' approval and direction, they may also provide administrative support for the Risk
Management and Safety Department. The role requires an unselfish and approachable personality with
a preference for detail. It will be skill-based work that oversees documents involved in initiating,
executing, and supporting contractual agreements. The position reviews a variety of documents for
accuracy and works on assigned tasks in a manner that aligns with organizational goals and objectives.
It requires support of projects, communication, documentation, and working with various teams to create
and standardize processes to reach department and company goals. The focus of this position is to
produce high-quality work based on established guidelines, policies, and procedures. Consistent work
output is essential requiring patience and a willingness to handle and complete multiple tasks at a time.
Error-free work, with defined regulations and standards, are key measures of job performance success.

Responsibilities

• Responsible for the review and approval of office supply orders
• Audit soft closed contracts and process hard closed contracts
• Maintain existing licenses and business registrations
• Provide Certificate of Insurance (COI) when requested
• Work Closely with Insurance Broker to Obtain Certificates of Insurance (COI) for customers and

B&D Industries, Inc.

• Oversee project document management and shred bins with offsite facility (Iron Mountain)
• Process Payment & Performance Bond requests and closeouts
• Maintain and monitor On-Call Contracts
• Close subcontracts and professional service agreements in Vista
• Support the Risk Management and Safety Department with various administrative tasks as

assigned by the supervisor

• Work closely with Project Management and Service Teams to obtain and file fully executed

agreements

• Maintain the filing of claims and assist in the process
• Maintain and file correspondence for contract negotiation
• Physical demands include long hours, sitting, using a computer, standing,

pulling/pushing, walking, lifting, and climbing

• Other duties, activities, and responsibilities may vary and change as assigned by the supervisor
• Professional Integrity and Positive Attitude
• Intermediate Computer Knowledge and Proficiency in Basic Applications
• Technical Writing & Editing (content, grammar, punctuation, spelling, etc.)
• Well Organized and Detail Oriented
• Clear Written and Verbal Communication
• Work Well Independently and with Team Groups
• Efficient Time Management
• Strong Interpersonal Skills
• Active Listener and able to Follow Instruction

Education and Experience

• Associates Degree in Business Administration and/or equivalent industry training
• Relevant work experience may substitute for the degree or training

Supervisory Responsibility
None