Job Opportunities in United States
August 19, 2024
Warren County Ohio
Lebanon
FULL TIME
Common Pleas Deputy Clerk
POSITION DESCRIPTION
Position Title: Deputy Clerk of Court Department: Clerk of Courts-Common Pleas Div
Reports To: Clerk of Courts FLSA Status: Non-exempt
James L. Spaeth Civil Service Status: Unclassified
ORC 124.11,A (10)
Pay Range: Min. hourly $19.58 - $23.00 w/experience Employment Status: Full-time
Probation: 180 Days Lunch: ½ hr. Unpaid
Work Hours: 8:00 am to 4:30 pm Monday – Friday (40 hrs/wk)
JOB RESPONSIBILITIES:
Under general supervision, performs accurate data entry of case filings onto the
docket of the case management system, issues receipts for bonds, fines, costs
and all monies received, performs clerical filing functions, interacts with the
public, and other county departmental staff in an efficient and professional
manner. Some experience is helpful.
QUALIFICATIONS: Any combination of training and work experience which indicates possession of the skills, knowledge and abilities listed
above. An example of an acceptable qualification for this position is:
Completion of secondary education and demonstrable skills in computer data
entry, basic knowledge of office practices / procedures and general bookkeeping;
ability to understand and follow written and oral instructions.
LICENSURE AND CERTIFICATION REQUIREMENTS:
Valid Ohio Driver’s License
ESSENTIAL FUNCTIONS:
1. Perform computer data entry duties of filings in civil, domestic relations,
domestic violence and civil stalking cases as assigned, ensuring
documentation is complete and complex records are maintained accurately.
2. Issue receipts for bonds, fines, costs and all monies received.
3. Administer oaths, take and certify affidavits, depositions and
acknowledgements.
4. Perform miscellaneous clerical filing duties as assigned.
5. Receive incoming phone calls and refer to appropriate personnel.
6. Interact with other employees in Clerk’s office and other county departmental
staff on daily basis for smooth, efficient, and effective operation of offices.
7. Acknowledge in a courteous and helpful manner the general public, visitors,
and official personnel.
8. Demonstrate initiative in assistance in all areas of the division when needed,
after assigned tasks are completed.
Position Title: Deputy Clerk of Court Department: Clerk of Courts-Common Pleas Div
Reports To: Clerk of Courts FLSA Status: Non-exempt
James L. Spaeth Civil Service Status: Unclassified
ORC 124.11,A (10)
Pay Range: Min. hourly $19.58 - $23.00 w/experience Employment Status: Full-time
Probation: 180 Days Lunch: ½ hr. Unpaid
Work Hours: 8:00 am to 4:30 pm Monday – Friday (40 hrs/wk)
JOB RESPONSIBILITIES:
Under general supervision, performs accurate data entry of case filings onto the
docket of the case management system, issues receipts for bonds, fines, costs
and all monies received, performs clerical filing functions, interacts with the
public, and other county departmental staff in an efficient and professional
manner. Some experience is helpful.
QUALIFICATIONS: Any combination of training and work experience which indicates possession of the skills, knowledge and abilities listed
above. An example of an acceptable qualification for this position is:
Completion of secondary education and demonstrable skills in computer data
entry, basic knowledge of office practices / procedures and general bookkeeping;
ability to understand and follow written and oral instructions.
LICENSURE AND CERTIFICATION REQUIREMENTS:
Valid Ohio Driver’s License
ESSENTIAL FUNCTIONS:
1. Perform computer data entry duties of filings in civil, domestic relations,
domestic violence and civil stalking cases as assigned, ensuring
documentation is complete and complex records are maintained accurately.
2. Issue receipts for bonds, fines, costs and all monies received.
3. Administer oaths, take and certify affidavits, depositions and
acknowledgements.
4. Perform miscellaneous clerical filing duties as assigned.
5. Receive incoming phone calls and refer to appropriate personnel.
6. Interact with other employees in Clerk’s office and other county departmental
staff on daily basis for smooth, efficient, and effective operation of offices.
7. Acknowledge in a courteous and helpful manner the general public, visitors,
and official personnel.
8. Demonstrate initiative in assistance in all areas of the division when needed,
after assigned tasks are completed.
WARREN COUNTY CLERK OF COURTS POSITION DESCRIPTION
9. Perform other duties as assigned by supervisor.
OTHER DUTIES AND RESPONSIBILITIES:
1. Possess basic accounting skills in order to balance cash drawer.
2. Ability to comprehend Court rules, procedures, and the Ohio Revised Code.
3. Ability to work without constant supervision.
4. Demonstrate regular and predictable attendance.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of: County policies and procedures; departmental policies and
procedures; criminal justice system; correct spelling, grammar, and punctuation;
data processing procedures and equipment; office practices and procedures;
public relations.
Ability to: interpret policies, procedures, and regulations; communicate
effectively; maintain accurate records; interpret a variety of instructions; add,
subtract, multiply and divide whole numbers; develop and maintain effective
working relationships with associates, supervisors and government officials and
the general public; maintain confidentiality pertaining to the Court and office;
answer routine inquiries from government officials and the general public.
Skill in: keyboarding and use of computer, copier, scanner and other office
equipment.
Please send resumé and/or Warren County application* to:
James L. Spaeth
Clerk of Courts
Common Pleas Division
P.O. Box 238
Lebanon, OH 45036
or
email to: James.Spaeth@co.warren.oh.us
Use Subject Line: Common Pleas Opening
Opening is immediate and compensation is
dependent on Court or Office experience.
- Link to application: https://www.co.warren.oh.us/Jobs/Default.aspx under Application Process
We regret to inform you that this job opportunity is no longer available
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