November 7, 2024

South Carolina DDSN

FULL TIME

Campus Support Specialist I-Clerk

Job Responsibilities

About Our Agency
The South Carolina Department of Disabilities and Special Needs (DDSN) is the state agency that plans, develops, coordinates, and funds services for South Carolinians with the severe, lifelong disabilities of:

intellectual disability and related disabilities
autism spectrum disorder
traumatic brain injury
spinal cord injury and similar disability

About Midlands Regional Center
Midlands Regional Center is a residential facility of the South Carolina Department of Disabilities and Special Needs located in Columbia, SC serving residents with intellectual and developmental disabilities.

Job Responsibilities:

Under the direct supervision of the Administrative Officer of the Day performs administrative, routine secretarial and advanced clerical duties. Record information on all matters pertaining to Midlands Center operations. Serve as primary representative for the welcoming of visitors, dispensing of information and telecommunications.

Perform and/or participate in Quality and Developmental activities as assigned by Campus Support Coordinator of the Day or Campus Support Director.

Utilizes a communications transmitter to transmit and receive necessary information. Use emergency communication system as needed.

Handles telecommunications for the Campus Support/Information section, as well as routes incoming calls to appropriate persons and areas. Take messages with detail and accuracy.

Maintains the filing system compiled of various types of information for multiple purposes and a record of visits to individuals. Greet families and visors of individuals and complete necessary visitation forms. Ensure that all restrictions are adhered to.

Prepare reoccurring reports, conduct research, post information such as, but not limited to OD observations and reported incidents, record various information to logs, key time and leave with SCEIS. Performs the duties of Information/Communications Specialist during one of three daily shifts.

Type correspondence for Campus Support Coordinator or Campus Support Director from drafts, proofing for typographical errors, correct punctuations and grammatical errors. Type all confidential reports requiring sufficient knowledge of confidentiality. Schedule meetings, reserve meeting room and prepare meeting agenda.

Contacts the Supervisor of the charge person for each residence at the beginning of shift, to verify the number of Direct Support Professionals on duty, as well as the residential census. Record absentees and late arrivals with reason why.

Ensures the appropriate adjustments are made as needed to meet Title XIX standards and document accordingly.

Operates and monitors Energy Management and Fire Monitoring systems, and informs the residences, maintenance and other necessary personnel whenever a discrepancy is noted.

Performs related duties as required by circumstance or as directed by the Administrative Officer.

The South Carolina Department of Disabilities and Special Needs offers an exceptional benefits package for FTE positions that includes:

15 days annual (vacation) leave accrual per year
15 days sick leave per year
13 paid holidays
Paid Parental Leave
Health, Dental, Vision, Long Term Disability, and Life Insurance
State Retirement Plan and Deferred Compensation Programs

Minimum and Additional Requirements

State Minimum Requirements: There are no minimum training and experience requirements for this class.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Agency Additional Requirements: High School Diploma and one year of clerical experience; or an Associate degree in secretarial science or a related field, or two years of clerical experience. Must have the ability to operate a base station for two way radios.

Additional Comments

EEO Statement: DDSN provides affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex -including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
Employment Contingency: Employment is contingent upon our receipt of the following required pre-employment screenings: medical screening – to include a drug screening; State and Federal background criminal record checks (to include FBI fingerprinting), SC Dept. of Social Services’ Child Abuse and Neglect Central Registry screening, and CMS “List of Excluded Individuals/Entities” screening; SC Dept. of Motor Vehicles Driving Record check; and a review of transcripts verifying educational credentials. We reserve the right to rescind this offer in the event minimum requirements are not met to include positions that require certifications and/or licensure, your application is incomplete or inaccurate, or our review of your background uncovers information, including opinions of previous employers and references, which cause us to conclude, at our sole discretion, that you are not suited for the position.
Immunization: If this position requires the applicant to work directly with DDSN consumers, a (2) step PPD testing or Quanti FERON TB Gold testing must be completed prior to beginning employment. All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, Varicella and Hepatitis B prior to beginning employment.
State Disaster Plan: In accordance with the State's Disaster Plan, which includes hazardous weather, DDSN employees may be required to work in times of an emergency or disaster.
Employee Referral: The South Carolina Department of Disabilities and Special Needs supports a Referral Incentive Reward and a Retention Bonus program. You may contact Human Resource for further information.
Supplemental Questions: Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the State application to include all current and previous work history and education. A resume may not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.