November 6, 2024

DHL

Westerville

FULL TIME

Assistant Facilities Manager

About DPDHL and CRE:

Deutsche Post DHL (DPDHL) the logistics provider of the world with over 600,000 employees in more than 220 countries and territories. We are an organization that is not just moving goods around, we have a very clear purpose, and we are: Connecting People. Improving Lives. We provide challenges and opportunities for personal and professional development, we recognize the difference you bring to our business and together we share the pride of building one of the largest world leaders in logistics and supply chain.

Corporate Real Estate (CRE) at Deutsche Post DHL (DPDHL) is responsible for more than 12,000 properties across all DPDHL business units worldwide. This portfolio covers an area of more than 30 million m2 and is managed by around 1700 dedicated real estate experts worldwide. As our business keeps growing, we want you in our AMERICAS region.

Corporate Real Estate AMERICAS - that's us! Together with our global colleagues, we offer excellent services along the property lifecycle Commercial, Construction and Facility Management for all DPDHL properties in a sustainable way. We ensure that DPDHL develops and grows in the future.

Ready to immerse yourself in the exciting world of CRE? Join the team and bring your expertise on board! As part of DPDHL, you will be working with a global network of CRE colleagues and benefit from a wide range of development opportunities.

We are looking for an immediate, full-time, permanent position in AMERICAS at Westerville, Ohio.

Job Purpose:

Would you like to be part of the most international company in the world? A company operating in more than 220 countries worldwide and has been pioneering cross-border express shipping since 1969. Would you like to be part of a business that connects people across the globe? And the more we connect, the better life on Earth becomes. And we reward and promote these whenever we can. Whether it’s through flexible work schedules and a culture of openness and respect or personal mentors and our comprehensive range of development programs as our 'Certified' programs, we’ll help you realize your full potential and become a specialist in your area.

Your tasks:

Additional tasks/projects may vary according with annual KPI’s & customer centricity feedback.
Maintain and validate documentation: SOP's, job aids, process flows, contingency plans and Period-end timetables.
Support the audit process (internal and external) in the most efficient way
Ensure the financial accounts (balance sheets, P&L and Notes) are kept in line with IFRS16, LEAP Coordinators, Deutsche Post DHL policy and guidelines, and the DHL Regional Business Unit Operating Model.
Maintain and validate documentation: SOP's, job aids, process flows, contingency plans, and Period-end timetables.
Support lease interpretation & analytical reviews
Prepare & distribute monthly reports
Give support to the team members in accounting process
Carbon accounting reporting
Monitor tax appeal program
Prepare budget reporting
Calculate & process CPI increases
Maintain savings & avoidance reporting
Process MTM & Holdover updates
Process OPEX estimates & end of year reconciliations (desktop audits)
Manage security deposits
General ledger & cost center maintenance
Process Estoppel & SNDA
Process Commencement certificates
Responsible for Lease abstract & data quality
Monitor CREA Landlord mailbox & process requests

Your profile:

Education Level

Technical degree in Accounting, Paralegal, or advanced Degree student
English Proficiency Intermediate (be able to read & communicate)
Advanced Excel
Experience in SAP, Oracle, JBA, Bizagi, Brasware, Planon would be a plus

Experience Level

Previous experience in similar roles (2-3 years)

We offer:

Great opportunity to work for the biggest logistics company in the world
International and virtual environment
Flexibility and great opportunity to learn
Tempting Compensation and benefits

DHL is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. The EEO is the Law poster is available here: https://www.eeoc.gov/employers/eeo-law-poster

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Assistant Facilities Manager

Would you like to join the Logistics Company for the World? Have you often wondered how products get from point A to point B? DHL Supply Chain does just that.
Become an essential part of everyday life, by contributing to an organization that is Connecting People and Improving Lives. If you have a passion for people, a desire to problem-solve, and eagerness to pursue continuous improvement opportunities... we look forward to exploring career possibilities with you!

Job Description
The purpose of the role is to directly supervise the activities related to the mailroom, reception area, facilities maintenance vendor relationships, and the overall support of the Supply Chain Support Center (North America Headquarters).

Supervise Employees over mailroom and receptionist duties
Lead facilities-related activities on a daily basis with the support of the Facility Manager
Participate in move management activities
Procure office supplies
Codes and approves invoices to be reviewed by Facilities Manager
Contractor management: Plan, schedule and oversee outside contractors to ensure quality control, professionalism, minimal operational interference, and their recommended scope of work is the right solution and is cost effective.
Help Facility manager create and manage the budget for the SCSC
Bring in innovation to the SCSC
Manage vendor contact relationships
Landlord building services
Oversee the Maintenance Tech in regards to facilities/preventative maintenance
Develop and maintain facilities services database Including Vendor Review involving procurement
Equipment maintenance
Update facility floor plans
Supervise mailroom services staff; work scheduling, work coordination, coaching and performance evaluation
Back up to Facilities Manager
Project management: manage building projects, including capital improvements, asset replacements and construction
Assist in the development, implementation, and monitoring of budgets, as they relate to the property, to ensure that budgets are in line with approved baselines.

Required Education and Experience
University Degree in related field, preferred
5 years of experience delivering services in a corporate setting, preferred

Our Organization has a business casual environment and focuses on teamwork, associate development, training, and continuous improvement. We offer competitive wages, excellent affordable insurance benefits (including health, dental, vision and life), 401K plan, paid vacation and holidays.
Our Organization is an equal opportunity employer.

Brand: DHL
Address: 360 Westar Blvd Westerville, OH - 43082
Property Description: 9187 - Westerville OH
Property Number: 9187