Job Opportunities in United States
October 27, 2024
Tusco Inc
Cottondale
OTHER
Assistant Contract Administrator
When you join Tusco, you not only become a member of one of the most respected perimeter security solutions teams, but you also become a member of the Tusco family. If you are motivated to achieve success with a rapidly growing security solutions leader Tusco is interested in you!
Tusco has become an award-winning organization through PERFORMANCE excellence, shared EXPERIENCE, a positive ATTITUDE and trusting RELATIONSHIPS which define our Core Values. If you feel you align with these attributes let’s talk!
We are currently seeking: Assistant Contract Administrator
The Assistant Contract Administrator will be responsible for supporting the Contract Administrator with preparing, reviewing, negotiating, and administering contracts, ensuring company compliance with all government regulations including Federal Acquisitions Regulations (FAR), and administration bonds and insurance related to contracts and subcontracts.
Responsibilities
Contract Administration Support
Qualifications
What we offer
Tusco employees have access to medical, dental, vision, life insurance, 401(k), career development classes, paid time off and many more benefits.
About Tusco, Inc.
Established in 1974, Tusco, Inc. has become one of the nation’s leading and most respected perimeter security solutions contractors, providing sales and installation of crash rated fencing and gates, wedge barriers, bollards, drop arms, structured cabling, video surveillance, and access control systems. Tusco also provides services in systems integration and perimeter security site assessments and consulting.
Our performance history includes job locations that span from West coast to East coast as well as select international sites where we have provided state of the art perimeter security solutions to clients such as government agencies, including the FBI, DEA, and EPA, military bases, data centers, state capitol and federal buildings, universities, industrial facilities, spectator sports venues, office complexes, multifamily unit developments, churches, schools, and many others.
Tusco has become an award-winning organization through PERFORMANCE excellence, shared EXPERIENCE, a positive ATTITUDE and trusting RELATIONSHIPS which define our Core Values. If you feel you align with these attributes let’s talk!
We are currently seeking: Assistant Contract Administrator
The Assistant Contract Administrator will be responsible for supporting the Contract Administrator with preparing, reviewing, negotiating, and administering contracts, ensuring company compliance with all government regulations including Federal Acquisitions Regulations (FAR), and administration bonds and insurance related to contracts and subcontracts.
Responsibilities
Contract Administration Support
-
Responsible for assisting with reviewing all contracts received from customers.
- Monitors contracts and agreements from initial receipt through completion, checking their status and assist in resolving issues that arise as necessary.
- Assists other departments with contract processes, forms, reporting, and compliance.
- Maintains organized system of contract record keeping in master database.
- Responsible for contract filing and compliance.
- Reviews contracts to ensure compliance with state and federal laws and regulations.
- Analyzes potential risks involved with specific contract terms.
- Ensures all deadlines and conditions described in contracts are met.
-
Assist with scheduling meetings with Department Director, Project Manager, Project Estimator, and other team members as needed to review key points of contract including scope, price, insurance, and other contractual requirements noteworthy for operations.
- Make final recommendations to the Department Director before final negotiations with end user or execution of contract.
- Ensure that other team members understand and comply with company contracts.
-
Assist with seeking scope and price input from Project Managers and pair with company boiler plate subcontracts along with prime contract flow downs, as needed.
- Manages W9 and COI requests and sends to accounts payable.
- Maintain subcontract database and checklist.
- Support Contract Administrator to Ensure SF1413 forms, bonds, COIs, license/permits, pre-qualifications, subcontracts, and other required contract documentation are completed and submitted in a timely fashion with contracts.
-
Take lead in completion of pre-qualification forms / packets and vendor enrollment forms / packets.
- Obtain input from Finance Department for financial sections.
- Maintain pre-qualification & Vendor enrollment log to track all received and submitted documents.
-
Assist Project Managers in the administration and compiling of subcontract agreements, service contracts and other agreements as needed.
- Pair with company boiler plate subcontracts along with prime contract flow downs, as needed.
- Manages subcontractor W9 and COI requests and sends to accounts payable.
- Maintain subcontract database and checklist.
- Serves as a contract liaison for vendors/subcontractors, dealing with questions and contracts changes as necessary, and obtaining the required approvals and signatures.
- Works with Accounts Payable to resolve contract and payment issues as needed.
- Assist Project Managers in the review and execution of change orders for current projects to ensure risk mitigation and timely execution of said change orders
-
Assist Project Managers in compiling required close-out submittals upon request.
- Company Warranty Forms
- Project O&M Manuals
- As-Builts, etc.
- Assist Contract Administrator with the coordination of the company insurance program administration and provide regular communication to insurance broker for insurance needs related to contracts and subcontracts.
- Provide company insurance information (COIs) to clients and request the same from subcontractors or vendors as necessary.
-
Ensure the company has adequate protection on projects per contract requirements or other liabilities as they present themselves.
- Coordinate with company insurance program administrator to update state workers compensation needs as company performs work in new states, not already provided.
- Procure bonds (Bid Bonds or Payment/Performance Bonds) as needed on projects.
- Other related duties as assigned.
Qualifications
- Bachelor’s degree in business administration, Paralegal Studies or related field required.
- Experience as a paralegal or in contract administration preferred.
- Experience in paralegal or contract administration preferred.
- Extensive knowledge of contract principles and procedures.
- Excellent organizational skills and attention to detail.
- Excellent administrative skills.
- Excellent written and communication skills.
- Proficient in Bluebeam, Adobe, or similar software preferred.
- Proficient in Microsoft Office Suite or similar software.
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
What we offer
Tusco employees have access to medical, dental, vision, life insurance, 401(k), career development classes, paid time off and many more benefits.
About Tusco, Inc.
Established in 1974, Tusco, Inc. has become one of the nation’s leading and most respected perimeter security solutions contractors, providing sales and installation of crash rated fencing and gates, wedge barriers, bollards, drop arms, structured cabling, video surveillance, and access control systems. Tusco also provides services in systems integration and perimeter security site assessments and consulting.
Our performance history includes job locations that span from West coast to East coast as well as select international sites where we have provided state of the art perimeter security solutions to clients such as government agencies, including the FBI, DEA, and EPA, military bases, data centers, state capitol and federal buildings, universities, industrial facilities, spectator sports venues, office complexes, multifamily unit developments, churches, schools, and many others.
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