Assessment Secretary

August 13, 2024

Gresham Barlow School District

Gresham

Job ID: 2791

Position Type:
Classified/Secretary 4

Date Posted:
8/13/2024

Location:
Gresham High School

Application Deadline: In-District Bargaining Unit Members August 19, 2024. If the position is not filled with a bargaining unit member, outside applicants will be considered thereafter until filled.

Projected Start Date: Approximately August 26, 2024. Exact date to be determined by the district.

8.0 hours/day, 211 days/year

Salary Range 13 $23.64 to $32.40/hour

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the desired qualifications as described in a job description. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't believe you meet every one of our desired qualifications described. If you are unsure whether you meet the desired qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application. Preference will be given to those applicants with work or lived experience with culturally, linguistically and racially diverse communities.

POSITION SUMMARY: The job of "Testing Coordinator" is done for the purpose/s of providing coordination of State mandated student testing.

MINIMUM QUALIFICATIONS

Education, Training, Experience, Licensure and Certification

Current First Aid Card Required or to be obtained within the district.
Criminal Justice Fingerprint Clearance.
High School Diploma or equivalent.

PREFERRED QUALIFICATIONS

.Prior job related experience with increasing responsibility

SPECIAL KNOWLEDGE/SKILLS:

Knowledge of File Maker, Microsoft Word and Works
Skills to operate standard office equipment, use English in both written and verbal form, use correct spelling, grammar and punctuation
Knowledge of rules and regulations related to assigned school (and specific education processes and procedures)
Ability to exercise good judgment in identifying, handling and protecting confidential information
Ability to sit for prolonged periods
Ability to work independently, understand and carry out oral and written instructions
Ability to interact with persons of different age groups and cultural backgrounds
Significant physical abilities include reaching/handling/keyboarding, talking/hearing conversation, near visual acuity/visual accommodation

MAJOR RESPONSIBILITIES AND DUTIES

Serves as building testing coordinator. Orders, distributes, supervises, and collects all testing materials for required statewide assessments. Arranges for testing of students as mandated by the State required. Responsible for tracking and facilitating testing as needed for students to meet graduation requirements.
Supervision of individual students or whole classrooms of students during testing.
Training of licensed staff in the use of the state testing system.
Thorough knowledge of computer software including the ability to make changes in local programs as needed.
Keeps abreast of ODE requirements and changes
Direct contact with teachers, students, administrators, counselors, and parents, and responsibility to update them on issues related to testing
Keeps current with District recommended method of record keeping system which may include typed work samples/essential skills, CRLEs, etc.
Creates and mails correspondence to parents regarding their student’s progress toward completion of State requirements
Composes reports for administrators and other school staff regarding current status of individual students and entire classes as requested
Responds to inquiries of staff, the public, parents and students for the purpose of providing accurate information or direction as may be required
Facilitates the transfer of testing records for students who transfer into or out of district
Orders necessary supplies and other materials as needed and maintains budgetary accounting for such expenditures according to district procedures
Creates, revises and updates various forms used in documentation
Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities
Prepares written materials (i.e. brochures, newsletters, etc.) for the purpose of conveying information regarding school and/or district activities and procedures

PHYSICAL REQUIREMENTS:

Ability to:

Sit, stand or walk for prolonged periods of time
Talk and hear conversations
Use precise control of fingers and hand movement, often in a repetitive movement such as keyboarding
Reach for and handle objects
Use close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus

Regularly focus on a computer screen
Bending, stooping, kneeling and lifting up to 15-45 pounds may also be required on occasion

WORKPLACE EXPECTATIONS:

Maintaining regular and punctual attendance. In case of an absence site and/or district protocol for reporting absences is followed
Maintaining appropriate confidentiality regarding information relating to students, staff, and district operations
Dress in a professional and appropriate manner for the assignment and the work setting

Exercising prudent judgment

Work independently in the performance of routine duties
Follow all District policies and work procedures
Utilize the District’s electronics systems and applications only for purposes related to the position
Participate in required meetings and trainings related to the position
Cultivate and model a respectful working and learning environment