School Receptionist

August 29, 2024

Trafford Council

Trafford

OTHER

STRETFORD GRAMMAR SCHOOL
Granby Road
Stretford
Manchester
M32 8JB
0161 865 2293
School Email: recruitment@stretfordgrammar.com
Website : www.stretfordgrammar.com
Headteacher - Mr. M. Mullins
SCHOOL RECEPTIONIST
Band 2 scp 4-5 £23,114 to 23,500 pro rata per annum
22.5 hours per week. 8am to 4pm with a 30 minute lunch break.
Term-time only plus 3 days inset (you will be expected to take annual leave in school holiday periods and co-ordinate office cover with other school support staff)
Permanent
Main Job Purpose
You will be the first point of contact for Stretford Grammar School. The primary function of this role will include offering administrative support across the organisation, welcoming guests and greeting people who visit the School. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
Core Responsibilities
Be the first point of contact for parents and external visitors
Oversee the signing in/out of all visitors using the electronic signing in system and issuing ID badges maintaining security and safeguarding of students and staff
Oversee the signing in/out of students throughout the course of the day and coding them on Bromcom and monitor lates.
Managing the switchboard and answerphone, directing and screening calls and emailing messages to relevant members of staff
Effectively and efficiently responding to queries from parents, schools and external agencies
Sign for deliveries and ensure they are dealt with efficiently by the site team
Processing and sorting the incoming and outgoing mail and in charge of managing the franking machine system and order of supplies and regular maintenance
Respond to all student requests at Reception
Coordinating and scheduling the School Photographs and provide administrative support on the day
Coordinating school immunisations with relevant agencies
Work with outside agencies as appropriate and provide coordination and administration support e.g. counselling, connexions, school nurse
Provide clerical support for teaching staff as requested and provide coordination support for trips and visits
Provide administrative across the school where required
Filing and scanning of all student documents and importing CTF files
Provide first aid assistance as a fully qualified First Aid at Work and maintain first aid logs and supplies
Liaising with the PTA on a regular basis and offering support including managing the Good as New Uniform sales and collating monies obtained
Fundraising for our designated charity Wood Street Mission, liaising with them and arranging collection or drop off of donations
Health and Safety
All employees are responsible for:
Compliance with safety rules and procedures as laid down in their area of activity. (i.e catering and hospitality, use of trays, trolley)
Ensuring that they take reasonable care of their own health and safety and hence avoid injury to themselves and to others by act or omission whilst at work.
Using protective clothing or equipment as may be provided.
Reporting promptly all sickness, accidents, unsafe working conditions or practices and dangerous occurrences of which they are aware.
Co-operating with the Headteacher in the fulfilment of the objectives of the school Health and Safety Policies.
To report promptly to the Headteacher any issues which have/may lead to a breach of regulations
The School
Ensure that all school policies are adhered to and consistently implemented
Ensure all areas of the school are maintained to a very high standard
To attend and support at evening events where requested e.g. Open evening, Entrants evening, Awards evening
To carry our administrative duties as required by the School or Headteacher
To understand the importance of safeguarding and adhere to and upload our Safeguarding Policy and Procedures
This job description is designed to outline the main duties and responsibilities associated with the post but are not intended to be an exhaustive list of all duties performed. It will be reviewed each year and may be subject to modification or amendment at any time after consultation with the post-holder, Business Manager, Headteacher/or his representative.
Stretford Grammar School is a thriving and vibrant, oversubscribed foundation grammar school with a diverse social and cultural intake. Standards and achievement are very high and the school was rated as a good school with outstanding behaviour by Ofsted in April 2019.
Full details, including the application form can be downloaded directly from our school website at www.stretfordgrammar.com
For any queries please contact Mrs. E. Hayes, P.A. to the Headteacher, Stretford Grammar School, Granby Road, Stretford, M32 8JB. Tel: 0161 865 2293 ext 2 or email recruitment@stretfordgrammar.com
The Governing Body of Stretford Grammar School is committed to equality of opportunity and safeguarding and promoting the welfare of children and young people. It expects all staff and volunteers to share this commitment. The successful candidate will be subject to an enhanced DBS check.
Please return completed application forms and letters of application to the above address or email to recruitment@stretfordgrammar.com by 12 noon on Friday 20 September 2024. Interviews will be held week commencing Monday 23 September 2024.
Closing Date - Friday 20 September 2024 at 12 Noon
Interviews will be held week commencing - Monday 23 September 2024
Please note that if you have not received a response within three weeks of the closing date then we regret that your application has not been successful on this occasion.

We regret to inform you that this job opportunity is no longer available