Personal Assistant (Part-time) 30k Pro Rata

September 10, 2024

Northern Property

Belfast

PART TIME

Northern Property are one of the leading estate agencies in Belfast dealing with rental and sales within the residential and commercial sector.
We are fast becoming one of the largest agencies in Belfast and are specifically known for our high levels of customer satisfaction to vendors, landlords and tenants. We have an experienced team of enthusiastic professionals with an abundance of knowledge and require an additional team member to add to our growing business. We spend a lot of time and effort on training and development; where progression within the company is limitless.
At Northern Property Estate Agents, we are proud of our on-going success and reputation and we pride ourselves on our ability to get results for our clients. This is only possible by having a strong foundation – OUR TEAM.
The suitable candidate will perform a variety of administrative and clerical tasks. The duties of the Personal Assistant include providing support to the Managing Director including full diary management, scheduling meetings & appointments, organising travel, accommodation and any ad hoc duties as required. The position will also include personal tasks for the Managing Director such as organising travel, arranging dining reservations, etc.
Job Duties:

Provide a wide range of key administrative and business support to Partners and senior management on a daily basis
Full diary management for the Managing Partner.
Management of all meetings, this includes managing attendees, creating agendas & taking minutes
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Write letters and emails on behalf of the Managing Partner.
HR & recruitment duties including on-boarding new staff members
Employee Benefits – keeping staff happy celebrating birthdays etc.
Ensure office admin is kept up to date
Ensure Health and safety processes are up to date and being followed
Write and distribute email, correspondence memos, letters, faxes and forms
Order office supplies and research new deals and suppliers
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Develop and update administrative systems to make them more efficient

Expectations:

Experience as a PA or Executive Assistant
Good organisational skills and the ability to track and manage multiple competing priorities
Excellent written and oral communication skills and the ability to summarise complex issues clearly and succinctly
Outstanding organisational, time management, and problem-solving skills, with impeccable multi-tasking abilities
Expert user of Microsoft Office applications
Ability to build and maintain strong working relationships and foster join-up and collaboration across teams
Good personal judgement, able to take decisions and knowing when to escalate upwards

What you will get in return:
· 28 days annual leave (inclusive of statutory days-pro rata)
· Competitive salary depending on experience
Job Type: Part-time
Pay: £30,000.00 per year
Additional pay: