Administrative Assistant

October 14, 2024

RB Grant Electrical Contractors

Glenrothes

FULL TIME & OTHER

Long established family firm offering an exciting career opportunity for experienced administration assistant to join our award winning team.
The main purpose of the job is to offer administrative and clerical support to both the construction team and our clients in all office procedures to ensure efficient and effective running of the office.
In return, we will offer a permanent position, competitive salary with overtime opportunity, 40 hours per week Mon-Fri, training and opportunities for career progression.
MAIN DUTIES AND RESPONSIBILITIES
•Assist in the preparation of documents including reports, certificates and emails.
•Drafting letters and emails on behalf of the department as and when advised.
•Organise and schedule meetings/site visits/conference calls/events as and when directed.
•Maintain electronic and paper filing systems.
•Answer telephones and direct the caller to the appropriate team member
•Address client queries in a timely and professional manner.
•Open, sort and distribute incoming correspondence including but not limited to emails, letters, and parcels.
•General day to day running of the office department, including photocopying and scanning documents.
•Any other ad-hoc tasks as assigned by line manager and department colleagues.
PRE - REQUISITES FOR CANDIDATES
•Previous administrative experience within a fast-paced environment is essential.
•Strong knowledge of office management systems and procedures.
•Proficiency in MS Office –Microsoft Word, Excel, Power Point in particular.
•Strong knowledge of office management systems and procedures.
SKILLS AND COMPETENCIES
•Strong written and verbal communication skills.
•Strong interpersonal skills and ability to deal with all members of an organisation.
•A self-starter, highly motivated, enthusiastic, dedicated and driven to achieve high standards and results.
•Attention to detail and problem solving skills.
•Professional, proactive and a strong team player.
•Courteous, friendly and flexible.
•Good organizational, planning and time management skills.
•Ability to prioritise work appropriately and multi-task. Works well under pressure and to tight deadlines.
•Honesty and discretion, for dealing with sensitive business information.
•Ability to adapt to change and respond positively to new challenges.
•Knowledge of the construction industry but not essential
Job Types: Full-time, Permanent
Pay: £19,760.00-£23,800.00 per year
Additional pay: