Job Opportunities in United Arab Emirates

Job Summary:
We are looking for a female Administrative Assistant with excellent communication and, high organizational skills, with an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and email, making reservations or travel arrangements, and generally being helpful and maintains a positive presence in the workplace.
Your responsibilities are to ensure administrative system is being implemented and properly coordinated in the workplace so that all interactions between the organization and others are positive and productive
Key Responsibilities
Office Management:
· Greet visitors and direct them to the appropriate office or individual.
· Answer and manage phone calls, emails, and other correspondence.
· Maintain and organize office files and records.
· Order and manage office supplies and equipment.
Administrative Support:
· Assist in general administrative and HR tasks.
· Schedule and coordinate meetings, appointments, and travel arrangements.
· Prepare and edit documents, reports, and presentations.
· Assist with project management tasks, including tracking deadlines and deliverables.
· Coordinate with the sales department and assist in the preparation of documents as requested.
· Ability to handle and coordinate with the proper department for any maintenance the office requires.
· Handle confidential and sensitive information with discretion.
Communication:
· Draft, proofread, and distribute internal and external communications.
· Coordinate with various departments and external stakeholders.
· Assist in organizing company events, workshops, and training sessions.
· Data Entry and Management:
· Maintain and update databases and contact lists.
· Ensure accurate data entry and reporting.
Customer Service:
· Provide excellent customer service to internal and external clients.
· Resolve queries and issues in a timely and professional manner.
Administrative Assistance to Management:
· Support senior management with administrative tasks, including scheduling and documentation.
· Prepare meeting agendas and minutes, and follow up on action items.
Qualifications:

• Work experience as an Admin Assistant, 3 to 5 years at least.
• Bachelor’s degree in a relevant field.
• Possess excellent interpersonal and communication skills, both written and verbal.
• Professionally oriented, trustworthy, and highly responsible.
• Excellent computer skills and advanced Microsoft Office (Word, Excel, Power Point, Outlook) and other relevant software.
• Strong attention to detail and good analytical skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team.

Screening Questions:
· When can you start?
· Able to start immediately? Yes/No
· If not immediately, then what notice period?
· Currently employed or unemployed? Yes/No
· What is your visa status?
· Where is your location in UAE?
· What is your current salary?
· What is your expected salary?
Job Type: Full-time
Pay: From AED3,000.00 per month
Application Deadline: 30/10/2024