Job Opportunities in Ukraine
August 15, 2024
3Shape
Київ
Facility Administration Manager
3Shape develops 3D scanners and software solutions that enable dental and hearing professionals to treat more people, more effectively. Our products are market leading innovative solutions that make a real difference in the lives of both patients and dental professionals around the world.
3Shape is headquartered in Copenhagen, with development teams in Denmark, Ukraine, North Macedonia and with a production site in Poland.
We are a global company with presence in Europe, Asia and the Americas. Founded in a year 2000, today, we provide services customers in over 100 countries. Our growing talent pool of over 2200 employees spans 53+ nationalities.
3Shape as an employer is committed to Ukraine. Our UA office was founded in 2006, and we are continuing to grow, hire and take care of our employees even during the war in Ukraine. Among other actions, we support our contractors who are called to the military service, as well as care about our colleagues’ mental health by implementing different activities.
If you are looking for stability in your future, we are the right place for you.
About the role
Overseeing office facilities, ensuring a safe and well-maintained environment across three buildings. Responsibilities include overseeing working spaces, coordinating maintenance in the business center, supervising cafeteria services (snacks, fruits, breakfasts), overseeing florist services to enhance office aesthetics, and coordinating relationships with vendors and service providers. Administrating cleaning services.
Takes on a broader role in (lease negotiations), space planning, and optimizing overall office space efficiency. Implements office layout policies, addresses ergonomic considerations, and oversees a comprehensive maintenance program for the business center. Manages, optimizes and regulates all functional areas for a high standard of cleanliness throughout the office
Your key responsibilities will be:
For more information, visit our web-site: www.3shape.com or contact by email recruit-ua@3shape.com.
Information about our open vacancies you can find here: www.3shape.com/...porate/Careers/#vacancies
You can follow us on social media:
www.facebook.com/3Shape
3Shape is headquartered in Copenhagen, with development teams in Denmark, Ukraine, North Macedonia and with a production site in Poland.
We are a global company with presence in Europe, Asia and the Americas. Founded in a year 2000, today, we provide services customers in over 100 countries. Our growing talent pool of over 2200 employees spans 53+ nationalities.
3Shape as an employer is committed to Ukraine. Our UA office was founded in 2006, and we are continuing to grow, hire and take care of our employees even during the war in Ukraine. Among other actions, we support our contractors who are called to the military service, as well as care about our colleagues’ mental health by implementing different activities.
If you are looking for stability in your future, we are the right place for you.
About the role
Overseeing office facilities, ensuring a safe and well-maintained environment across three buildings. Responsibilities include overseeing working spaces, coordinating maintenance in the business center, supervising cafeteria services (snacks, fruits, breakfasts), overseeing florist services to enhance office aesthetics, and coordinating relationships with vendors and service providers. Administrating cleaning services.
Takes on a broader role in (lease negotiations), space planning, and optimizing overall office space efficiency. Implements office layout policies, addresses ergonomic considerations, and oversees a comprehensive maintenance program for the business center. Manages, optimizes and regulates all functional areas for a high standard of cleanliness throughout the office
Your key responsibilities will be:
- Lead and manage large-scale facility projects, ensuring effective planning, execution, and delivery
- Lead and mentored 4 administrative Employees, building a collaborative and efficient work environment. Develop and enforce administrative policies and procedures.
- Ensure compliance with relevant laws and regulations.
- Handle lease negotiations, space planning, and optimize overall office space efficiency
- Manage budgets and expenses to ensure cost-effectiveness in administrative operations.
- Drive a robust vendor management strategy, maintaining 70% regular vendors.
- Develop relationships with key vendors to optimize partnerships and streamline procurement.
- Oversee and control the customs clearance process.
- Coordinate the seamless handling of shipments from acceptance to customs clearance.
- Oversee working spaces and coordinate maintenance in the business center.
- Supervise cafeteria services, including snacks, fruits, and breakfasts.
- Oversee florist services to enhance office aesthetics.
- Administer cleaning services and maintain high cleanliness standards.
- Oversee reception services to ensure a welcoming environment for newcomers and guests.
- Communicate effectively with employees, conduct regular drills, and disseminate evacuation procedures and assembly points.
- Coordinate high-level meetings, including those involving senior executives and external stakeholders.
- Relevant work experience, including managerial experience
- Upper intermediate level of English
- Pro-active mindset
- Collaboration and teamwork
- Time-management
- Leadership
- Staff management
- Critical Thinking and problem-solving
- Understanding of safety standards
- Opportunity to become a part of the accomplishments that 3Shape has created over the past two decades.
- Meaningful work that changes the future of dentistry
- Work in a unique professional and friendly environment
- Constant professional growth and development
- A healthy work-life balance
- Occasional business trips to Western Europe
- 39 hours of cooperation per week within a flexible time frame
- 24 business days of annual leaves
- Medical insurance (with additional Dentistry Budget and 10 massaging sessions per year included)
- Possibility of flexible remote cooperation
- Good working conditions in a comfortable office near National Technical University “KPI” which includes: Blackout ready infrastructure. Corporate Paper Book Library. Gym-Room with Shower.
- A parking lot with free spaces for employees
- Partial compensation of lunches
- Paid sick leaves and child sick leaves
- Maternity, paternity and family issues leaves
- Well-being program: monthly well-being meetings and individual psychology hot-line
For more information, visit our web-site: www.3shape.com or contact by email recruit-ua@3shape.com.
Information about our open vacancies you can find here: www.3shape.com/...porate/Careers/#vacancies
You can follow us on social media:
www.facebook.com/3Shape
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