Operations Partner

July 31, 2024

Roche

台北市

OTHER

Roche fosters diversity, equity and inclusion, representing the communities we serve. When dealing with healthcare on a global scale, diversity is an essential ingredient to success. We believe that inclusion is key to understanding people’s varied healthcare needs. Together, we embrace individuality and share a passion for exceptional care. Join Roche, where every voice matters.

The Position

Roche Pharmaceutical

Responsibilities and Accountabilities:

General Administration (including facilities management)
- Supervise general administration and develop, review, and improve policies, systems, and procedures, and generally ensuring the office operate smoothly and efficiently. And work with SHE officer to ensure that policies and procedures have meet the local government regulation and global SHE guideline.
- Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained as well as working with accounting and management team to set budgets, and monitor spending.
- Responsible for office facility management which includes to be the main contact for the Nan Shan Building management, and work with respective external vendors.
- Accountable for services such as cleaning, security, reception and parking, to make sure the surrounding environment is in a suitable condition to work, and to work with respective external vendors.
- Manage any building maintenance with things like heating and air conditioning, to maintain the working environment.
- Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested

Administrative Support
- Exercises independent judgment and discretion with sensitive/confidential and proprietary information
- With high attention to detail, plans, coordinates and manages a complex and dynamic calendar that includes coordination of personnel in different geographical regions/time zones. Calendar may include meeting scheduling, resolution of scheduling conflicts, scheduling appointments with external guests and officials, and interviews as necessary.
- Organizes management travel and prepares expense reports
- Participates in planning of divisional and team level activities and events (e.g. company meeting, cluster/division meeting, team building, Lunch & Learn)
- Provides orientation and guidance to new comers
- - Ensure 100% of safety reports received are forwarded to Drug Safety Department within one business day of receipt

Operation Excellence & Projects
- Be a champion for company’s operational & administrative processes and be a change agent to promote continuous improvement culture in the organization
- Proactively streamlines and improve operational processes across the organization
- Works on complex projects as an individual contributor or cross functionally. Such assignments require professional judgment and initiative in resolving problems and making recommendations.
- Provides support on editing and formatting meeting documents, materials and/or presentations, gathering information or conducting analyses to support the Division Head(s) and other team members.

Contracts and Purchase Order Management
- Manages E2E contractual lifecycle, including review, creation and documentation of contracts in respective systems
- Monitors the approval and signatures of contractual parties as well as the compliant archiving and contract related documents aligned with company SOP
- Safeguard and manage GM chop and Company Chop, when appropriate approval is in place
- Create purchase orders and executes on payment process after the contract process is completed
- Ad hoc duties as assigned.

Job Requirement

Qualifications and Experience: At least 5 years’ working experience in multinational companies as secretary/executive assistant
Education: Bachelor degree or above
Skills & Knowledge:

Fluency in written and spoken English
Strong computer skills (e.g. g Mail, g Drive, Microsoft Office, Internet, etc.)
Good communication / interpersonal skills
Demonstrate effective time management and organizational skills

Competencies:

Strong compliance mindset
Proactive with an agile mindset, embrace networked ways of working by collaborating with various stakeholders across the organization
Ability to work within a flexible team environment on multiple projects simultaneously
Curious and always look out for innovation opportunities in his/her focus area; Open for feedback, while seeking for continuous improvement
Strong customer focus and service attitude
Well-organized, methodical, ability to prioritize and make informed decisions to meet multiple objectives
A strong sense for confidentiality and the ability to work with stakeholders at all levels, including senior management

Who we are

At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

Roche is an Equal Opportunity Employer.

We regret to inform you that this job opportunity is no longer available